Preschool Front DeskAdministrative Assistant

The Administrative Assistant will be extremely knowledgeable about our company culture and philosophy and be knowledgeable in our AEA curriculum and STEAM exhibits. He or she will be responsible along with other management personnel for conducting tours communicating in an attractive and highly informative fashion to gain enrollment from prospective families. In addition the Administrative Enrollment Specialist will maintain ongoing communication with families not enrolled to ensure successful performance metrics and updated information in our tech platform. This position will also be responsible for some of the day to day administration of the school. Might perform advanced administrative duties that require knowledge of business practices and procedures. Relieves managers of some clerical and administrative duties.

Responsibilities:
Works with Director to establish sales strategies and developing enrollment presentation materials

Ensures all visitors and tour information is input into the AEA APP with all proper and accurate information

Manages and schedules tour appointments in the AEA APP and updates accordingly

Runs the tour data report (excel format) from the AEA APP to conduct follow up calls and emails on all previous tours

Keeps the Director informed of any prospective families and enrollment changes

Ensures there are enough enrollment packets ready for tours

Showcases the school and classroom offerings and conducts tours of the center in absence of Director

Ensures enough promotional materials are available for distribution to prospective families

Provides exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access; Ensures all visitors and tours are signed in appropriately

Answers telephone and provides information to callers or routes call to appropriate individual and places outgoing calls

Demonstrates an awareness of cultural sensitivity in communicating and working with families

Demonstrates an awareness of community resources for additional support for families

Opens or Closes the school as needed if the Assistant Director or Director is not available to do so

Community Involvement; helps to create partnerships within the community to create brand awareness

Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly; Reports child injuries and hazards promptly to the Assistant Director or Academy Director

Assists with data entry and various projects as assigned

Files correspondence and other records

Enters new family and child enrollment information into AEA APP and/or other administrative system

Ensures allergy shot and physical information is entered into AEA APP and/or other administrative system

Gives out applications to perspective employees (with directive from Management)

Bathroom or lunch breaks for teachers as needed

Responsible for the childrens files and follow up with families on any missing or expired items

Reviews transportation binders ensuring all required forms and signatures are present

Assists management in tracking of credentials and CPR/FA expiration dates enters into AEA APP

Helps organize and track teacher inservice hours binder (with directive from management)

Responsible for daily cleaning duties which include sweeping mopping disposing of trash

Performs other related duties as requested by a member of management and may be asked to work in classrooms when needed
Qualifications:
Must meet state licensing requirements for this position

Must meet all standards and requirements relating to background checks fingerprinting education and experience as set by the state and accreditation agent

Florida Staff Credential (CDA) or state equivalent required

High school diploma required

Must have experience in a Preschool setting or in an administrative position.

Must be able to communicate both verbally and in writing in the English language

Must meet Company driving standards where applicableMust be proficient in Microsoft office including Microsoft Word Excel PowerPoint and Procare

Must demonstrate an understanding of all current state and local regulation

Must be able to move quickly bend stoop climb ladders and lift/carry up to 50 pounds on a regular and continuing basis

Able to stand for long periods of time 95 of shift)

Job Type: Fulltime

Pay: $35000.00 $40000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person