Legal Secretary
Legal Secretary
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$ 89000 - 112000
1 Vacancy
Job Description
Summary
A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel clients vendors and guests of the Firm.
Duties and Responsibilities
- Types formats edits and finalizes documents including correspondence memoranda and standard legal documents for transactional clients including handling tasks related to transactional legal matters like contracts mergers and acquisitions where they would manage calendars prepare legal documents and coordinate communication between lawyers and clients during deal processes in accordance with the Firms document formatting standards using standard computer software specific to the legal industry.
- Ability to format and review of legal documents such as pleadings briefs motions discovery requests and correspondence ensuring accuracy and compliance with court rules in preparation for electronic submission with relevant state and federal courts.
- Support attorneys in pre during and posttrial stages.
- Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional cooperative and supportive relationships with peers superiors and clients.
- Manages multiple lawyerassignments and organizes clerical functions and work flow to meet administrative and client needs.
- Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner.
- Enters proofreads and posts lawyers time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy.
- Coordinates travel arrangements including air hotel and ground transportation for lawyers and clients. Processes lawyers travel expenses.
- Proofreads all documents correspondence etc. to ensure accuracy of copy grammar punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
- Receives screens telephone calls conference calls and messages to lawyers clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments.
- Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments).
- Coordinates conferences meetings and appointments for lawyers and clients both in person and via remote options. As required schedules conference rooms and food service using specific Firm software and procedures.
Salaries vary by location and are based on numerous factors including but not limited to the relevant market skills experience and education of the selected candidate. If an estimated salary range for this role is available it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley/Benefits.
Target Salary Range
Qualifications
To perform this job successfully an individual must be able to perform each Essential Duty and Responsibility (the Essential Duties) satisfactorily. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties. If you need such an accommodation please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
- High school diploma or general education degree (GED)
- Five or more years of related work experience and/or training; or equivalent combination of education and experience
- Working knowledge of the Microsoft Office Suite legal terminology and standard document formatting
- Types accurately at a minimum of 60 wpm
- Thorough understanding of civil litigation discovery and docketing processes
- Experience with State and Federal court filings including ECF
- Experience with collaborating with support staff
Other Skills and Abilities:
The following will also be required of the successful candidate:
- Strong organizational skills
- Strong attention to detail
- Good judgment
- Strong interpersonal communication skills
- Strong analytical and problemsolving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
Employment Type
Unclear
