Contracts Management Specialist 3
Contracts Management Specialist 3
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Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
CONTRACTS MANAGEMENT SPECIALIST 3
Division of Benefits and Medical Eligibility (DBME)
Disability Determination Services Administration (DDSA)
Address: 1789 West Jefferson Street Phoenix Arizona 85007
Salary: 27.1410 Hourly
Grade: 20
Closing Date: March 15 2025
Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals who are committed to service community and teamwork. To learn more about DES please visit des.az or click on the link here to view Our DES video. Come Join the DES Team!
Under the supervision of the Contracts and Purchasing Manager for the Division of Benefits and Medical Eligibility (DBME) this position will provide oversight and management of all Disability Determination Services Administration (DDSA) contracts. The Contracts Management Specialist establishes and maintains contracts and confers advises and provides technical assistance on contract related issues to management and statewide program staff. This position also works regularly with the DBME Contracts & Purchasing Manager and the Office of Procurement during solicitations and in all aspects of contract management. Receives information and provides clarification on contracts related issues; plans and coordinates joint efforts with other departments and staff as needed; resolves complex contract issues; and makes decisions based on Divisions policy and input from senior management. This position will not interact with DDSA clients. This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
Essential Duties and Responsibilities include but are not limited to:
Coordinate with DBME Contracts Manager and the DES Office of Procurement in the development and management of contract agreements on behalf of DDSA.
Assist DDSA in the development of scopes of work; participate in vendor evaluation during solicitations; draft contract agreements and prepare them for signature; and amending the terms of all contracts timely.
Monitor contracts including but not limited to ensuring compliance with contract terms and conditions including federal and state laws regulations and Department policies and procedures.
Provide timely appropriate and professional technical assistance as issues arise and take appropriate action as warranted by the situation.
Confers advises and provides technical assistance on contract related issues to management and program staff.
Performs research gathers information solves problems and improves contract administration procedures at the program level based on applicable policies and procedures.
Ensure accurate contractual related information is communicated to vendors and business partners in a timely and professional manner.
Knowledge of:
Federal and State laws regulations policies procedures and practices regarding procurement including the Arizona Revised Statutes (A.R.S. Arizona Administrative Code and rules pertaining to State contracting including the Arizona Procurement Code and DES/Division policies and procedures.
Management of contract agreements.
Solicitation techniques procurement practices processes and procedures.
Contract language interpretation including terms and conditions.
General knowledge of basic accounting practices and business law.
Skill in:
Analyzing complex issues and problem resolution with minimal impact to Divisions customer base.
Establishing building and maintaining professional relationships with program staff vendors and all internal and external customers involved.
Ability to:
Communicate effectively
Analyze and interpret federal and state law contract terms and conditions and program policies and procedures.
Read interpret and apply relevant laws regulations policies and operating procedures.
Work as a member of a team and independently.
Display sound judgment.
The ability to work with and independently of the purchasing staff on purchase orders receipts and invoices related to DDSA.
The ideal candidate for this position will have:
Bachelors degree in Business Administration Accounting Finance Economics or related field from an accredited college or university or a Masters degree in Business Administration Accounting Finance Public Administration or related field from an accredited college or university.
At least one to three years of experience in state or local government procurement or contract administration.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
Successfully pass background and reference check; employment is contingent upon completion of the abovementioned process and the Agencys ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical dental life and shortterm disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and longterm disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Sick time accrued at 3.70 hours biweekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the LongTerm Disability (LTD) program after a 27week waiting period. The ASRS defined benefit plan provides for lifelong income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of taxdeferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
For questions about this career opportunity please contact Jason Hamm ator
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contactingor Requests should be made as early as possible to allow time to arrange the accommodation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
