Hubspot Project Coordinator - 11675
Hubspot Project Coordinator - 11675
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Job Description
LOOKING FOR STELLAR TOP CANDIDATES
Position: HubSpot Project Coordinator
Working Hours: FullTime Monday to Friday 9:00 am 5:00 pm PST
Salary Range: $1500$ 3500 USD
Location: Philippines and Latam
About the job:
As a HubSpot Project Coordinator you will work directly with clients internal solutions architects developers and the operations team. Our projects range from largescale implementations custom integrations platform extensions and optimizations to highlevel consultations on HubSpot and connected systems.
Your primary responsibility will be to support and advance team efforts while ensuring accountability accuracy and the timely of client projects. Success in this role requires exceptional project coordination skills extreme organization attention to detail and clear communication with both internal and external stakeholders.
Experience with technical CRM implementations is highly preferred. HubSpot experience is strongly preferred but not required.
Duties and Responsibilities:
Project Coordination & Client Management
- Serve as the primary point of contact for clients providing updates and ensuring transparency.
- Attend client meetings to share status reports and hold internal teams and clients accountable.
- Attend internal team meetings to gather project updates and prepare for client communications.
- Coordinate and schedule discovery sessions requirements verification calls onboarding and kickoff calls.
- Manage project timelines deadlines dependencies subtasks and checklists using Monday.
- Ensure all project data including task statuses and time tracking is accurate and up to date.
- Communicate timeline and budget risks to internal teams and clients proposing solutions when necessary.
- Manage hourly budgets and compare against actuals to keep projects on track.
- Oversee client onboarding processes ensuring seamless transitions and project .
Risk Management & Process Optimization
- Identify and mitigate potential project risks through proactive strategies.
- Handle change management by adjusting project scope schedule and resources as needed.
- Keep internal teams aligned to ontime delivery of scoped work considering dependencies.
- Assist with data accuracy issues helping triage and escalate problems when needed.
Qualifications:
- Proficiency in project management methodologies with a proven ability to manage multiple projects for multiple clients.
- Strong time management skills with the ability to prioritize and multitask efficiently.
- A strategic and innovative mindset focused on problemsolving and continuous process improvement.
- A collaborative approach to working with internal teams and external clients.
- The ability to identify potential risks and develop mitigation strategies.
- A customerfocused and professional approach to client relationships.
- A passion for technology systems and business operations.
- Excellent analytical and problemresolution skills.
- Experience managing hourstobudget tracking and adjusting project plans accordingly.
- Ability to adapt to evolving project needs and make necessary adjustments.
Preferred Qualifications:
- Experience with HubSpot CRM implementations (strongly preferred).
- Familiarity with Monday or similar project management tools.
- Experience in a clientfacing role managing technical or marketingrelated projects.
- Strong organizational skills with attention to detail.
Employment Type
Full Time
