Records Processing Clerk
Records Processing Clerk
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$ 32000 - 38390
1 Vacancy
Job Description
Job Purpose: This position is responsible for general and technical clerical computer duties and processing related to the Records Office.
Essential Functions
- Understand and effectively communicate Records processes forms and required documentation.
- Process incoming documents related to Records:
- FERPA Address Change Name Change etc.
- Process hard copy transcripts.
- Review etranscripts requests on SHAETOR
- End of term transcript processing including for the Nursing Program and Dual Enrollment
- Process Enrollment Verification
- Process change of Major
- Contact individuals or agencies to solve issues related to documents.
- Manage the Records email.
- Send correspondence as required including assisting with end of term student notifications.
- Coordinate scanning indexing and disposal of received documents
- Review applicants for necessity of placement
- Download college transcripts and record on SOAPCOL
- Assess transfer student transcript and build appropriate DSP codes on SOATEST.
- Maintain an ongoing understanding of the federal state and institutional regulations regarding enrollment services
- Efficiently operate a personal computer and associated software (Outlook Word Excel etc. and student information system accurately and effectively.
- Assist in processing 100 back outs and grade changes.
Supplemental Functions
- Work with college personnel with various questions and problems.
- Provide good customer service to students college employees and the community served by the College.
- Perform other workrelated duties as assigned.
- Handle multiple tasks simultaneously
- Ability to use sound judgment in working with people and in decisionmaking.
Education Training and Experience Required
- High school diploma or equivalent.
- One 1 year college.
- Minimum 2 years general clerical and/or data entry.
Knowledge Skills Abilities and Worker Characteristics
- Must demonstrate the ability to work without direct supervision.
- Must demonstrate the ability to relate to a diverse faculty staff and student population.
- Must demonstrate the ability to communicate effectively in both oral and written form.
- Must demonstrate the ability to deliver excellent customer service.
- Must demonstrate the ability to use PC software applications including word processing.
- Must demonstrate the ability to give attention to details for accuracy and have superb organizational skills.
- Must demonstrate the ability to use sound judgment in working with people and in decisionmaking.
- Must demonstrate the ability to maintain confidentiality of records and information.
Working Conditions
- Must be able to sit long periods of time using a computer.
- Occasionally required to lift bend and stoop.
- Normal sitting and movement in an office environment.
- Overtime and flexible work hours may be required.
- Travel to campuses and schools in the ninecounty serve area and to other locations for meetings and other jobrelated activities may be required
Hiring Salary Range:$32000 $38390
This position is based at the Columbia TN Campus.
About Columbia State Community College:
As Tennessees first community college (established in 1966 Columbia State is committed to increasing access and enhancing diversity at all five of our campuses. Columbia State is a member of the Tennessee Board of Regents. Columbia State is known for excellence both inside and outside the classroom.
Columbia State offers a comprehensive benefits package including but not limited to the following:
- Vacation and Sick Leave
- 14 paid holidays
- Medical dental vision and life insurance
- Retirement plans
- Optional 401K and 403B Deferred Compensation Plans
- Educational benefits for the employee and their spouse and dependents
Columbia State Community College does not discriminate on the basis of race color religion creed ethnic or national origin sex sexual orientation gender identity/expression disability age (as applicable) status as a protected veteran genetic information or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment programs and activities.
The following person has been designated to handle inquiries regarding nondiscrimination policies:
Executive Director of Human Resources
1665 Hampshire Pike Columbia TN 38401
Employment Type
Full-Time
