Administrative Coordinator

Who we want

Join our team as an Administrative Coordinator I where youll oversee administrative operations maintain calendars and monitor events. Supporting faculty and staff at the Center on the Structural Constitution youll plan and manage event logistics handle travel arrangements for visiting speakers and ensure compliance with TAMU and School of Law policies. Be the backbone of our operations and help us achieve excellence!

What you need to know

Salary: $50000 $52000/Compensation will be commensurate to selected hires experience

Cover Letter & Resume: Acover letter and resume are strongly recommended

Schedule: This position may require some work afterhours and on weekend hours and some travel

Qualifications

Required Education and Experience:

• Bachelors degree or equivalent combination of education and experience

• Two years of experience in office administration

Preferred Qualifications:

• Experience in university and/or legal administration and/or event planning

Knowledge Skills and Abilities:

• Ability to multitask and work cooperatively with others

• Interpersonal and communication skills

• Planning and organization skills

Responsibilities

Administrative Operations Management:

• Oversees planning and of administrative operations

• Maintains calendar and event monitoring

• Reviews and monitors project and program timelines and proactively identifies potential problems and opportunities

• Coordinates inventory and maintenance of office supplies and equipment

• Researches and responds to inquiries about office procedures and processes

• Develops and maintains administrative office procedures

• Serves as primary or backup administrative support to assigned functional areas

Support and Coordination:

• Provides administrative support for faculty and staff of the Center on the Structural Constitution

• Interfaces and coordinates with other TAMU faculty and staff to support Center activities and events

• Assembles and maintains contact lists and a variety of fiscal administrative and academic records

Event Planning:

• Plans and coordinates logistical and administrative support for meetings receptions conferences speeches lectures panels colloquia seminars and other special events and provides onsite support

• Purchases materials and coordinates catering facilities dcor and staffing for Center events

• Coordinates setup and breakdown of physical infrastructure for events

• Reserves event spaces and arranges travel including accommodations and flight reservations for visiting speakers

• Submits and tracks requests for reimbursements

• Coordinates postevent followup activities and contacts

Compliance and Policy Oversight:

• Monitors and ensures compliance with TAMU and School of Law policies and procedures and relevant regulations

• Assists in establishing protocols to ensure compliance with relevant policies procedures and regulations

• Analyzes requirements for projects and initiatives

• Provides technical information regarding administrative procedures

Who we are

At Texas A&M University School of Law (in Fort Worth Texas) we instill in our graduates a knowledge of the law key professional skills and core values that set the Aggie Lawyer apart. Texas A&M University School of Law is an integral part of Texas A&M University one of a select few institutions nationwide to hold land grant sea grant and space grant designations. As Texas first public institution Texas A&M offers 101 doctoral programs and 151 masters programs in addition to the J.D. law degree. Many of these programs have attained top rankings and national recognition for quality by the National Research Council (NRC).

Why Texas A&M University

We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.

• Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums

• 1215 days of annual paid holidays

• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month

• Automatic enrollment in theTeacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more

• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee

• Living Well a program at Texas A&M that has been built by employees for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.