drjobs Finance Office Manager

Finance Office Manager

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1 Vacancy
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Job Location drjobs

Chicago, IL - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Position Summary

The Finance Office Manager will report directly to the Chief Financial Officer and will assist with administrative and datadriven activities that originate from the Finance team. This position will perform a wide variety of administrative functions to carry out the daytoday operations to support the CFO and Finance Team. The Finance Office Manager must have strong time management skills and be able to work independently. The position will be responsible for managing competing priorities in a fastpaced environment while maintaining a high degree of organization confidentiality and accuracy.

Education & Certification Requirements(To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Two to three years of related financial and administrative office experience required.

GED or diploma required. Associate degree in a related field preferred.

Experience& Training Requirements

Must have strong data entry skills with the focus on detail and accuracy.

Ability to learn and adapt to new computer programs and data entry systems.

Bilingual preferred.

Strong proficiency with Office 365 Microsoft Excel PowerPoint and other Microsoft software

Strong written and verbal communication skills

Excellent organizational and time management skills

Great customer service and interpersonal skills

Problemsolving and basic troubleshooting skills

Comfortable in a fastpaced environment

Desired Outcomes

Proven proficiency with the use of Microsoft tools.

Organizes workload throughout the day to meet project timelines and deadlines.

Works closely with CFO and finance team to enter data and submit reports within all required timelines.

Essential Job Requirements & Duties

(These include but are not limited to the following. The company reserves the right to add to delete change or modify the essential duties and responsibilities at any time.

Responsible for entering data as needed in electronic tracking system(s) efficiently within designated timeline.

Responsible for processing check and money order deposits electronically

Responsible for incident reporting form sorting and distribution to appropriate parties

Work collaboratively with the headquarters office team in the management and distribution of mail and package into the finance team.

Assist with new vendor processing and verification within our internal procurement platform Kissflow.

Ensure efficient administrative support for CFO & Finance team.

Create a positive working environment through organization communication and time management.

Schedule appointments and maintain the CFOs calendar.

Schedule and coordinate Finance related staff and other meetings as requested.

Write and edit documents memos and instructional documents as needed.

Create and maintain filing systems both electronic through SharePoint and physical as needed.

Assist with preparing monthly reports and maintaining accurate uptodate records and information required for the CFO and finance team.

Ensure timely submission of all reports.

Prepare communications such as memos emails invoices reports and other correspondence as needed.

Work collaboratively with all Chicago Commons teams.

Ordering and maintaining office supplies for Finance and General Admin

Perform other duties as assigned.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform. While performing the duties of this job the employee is regularly required to speak and read English proficiently. The employee must regularly operate a wordprocessing system and therefore must be able to read produce and transmit data on such a system. The employee frequently is required to stand walk reach with hands and arms and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds.

Specific vision requirements include the ability to see at close range.

Working Conditions:

(The unavoidable externally imposed conditions under which the work must be performed and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands environmental conditions demands on ones senses and metal demands. None noted

To learn more about Chicago Commons benefits package please click HERE.


Required Experience:

IC

Employment Type

Full-Time

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