Executive Assistant
Executive Assistant
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$ 70000 - 90000
1 Vacancy
Job Description
Position Summary:
The Executive Assistant position provides highlevel administrative support to the CEO COO CFO and other executive team members. The role involves managing schedules travel arrangements office supplies event planning and handling sensitive information with professionalism. We are seeking a candidate who is highly organized detailoriented thrives in a fastpaced environment and has excellent communication skills.
REPORTS TO: Chief Administrative Officer
LOCATION: Coppell Texas
Responsibilities:
- Provide highlevel administrative support to the CEO COO CFO and other members of the executive team.
- Facilitate realtime scheduling support by owning invites booking appointments and preventing conflicts on behalf of the CEO COO and CFO.
- Manage travel arrangements by booking flights transportation hotel and restaurant reservations and creating itineraries for parties involved.
- Maintain organize and order general office supplies breakroom supplies and other miscellaneous. needs in the office.
- Coordinate plan and manage events including internal departmental events offsite board meetings and executive offsites. This includes coordinating meals social events and logistics.
- Prepare meeting agendas meeting materials and presentations as well as note taking and follow up on action items.
- Act as the point of contact for the office responsible for greeting visitors vendors and onsite staff as needed.
- Anticipate the needs of others to ensure a positive experience.
- Interact seamlessly and with a professional demeanor across a broad range of individuals including members of the executive team the Board of Directors and the leadership team.
- Handles highly sensitive and confidential information while exercising professionalism and discretion.
- Other duties as assigned such as mail management expense reporting and special projects on behalf of CSuite.
Qualifications
- Bachelors degree in business administration or related field preferred
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
- Selfmotivated highly organized and detailoriented
- High level of urgency and responsiveness
- Verbal and written communication skills
- 2 Years of prior experience as an Administrative or Executive Assistant is required
Compensation will depend on relevant work experience.
Note:This job description is intended to provide a general overview of the position and does not encompass all jobrelated responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.
Employment Type
Full-Time
