Meeting Specialist ME
Meeting Specialist ME
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Salary Not Disclosed
1 Vacancy
Job Description
Skills and RequiredQualifications:
- 13 years of Meetings & Events planning experience
- Computer proficiency in Microsoft Office suite Apple OS software and hardware.
- Quick learner for various technology platforms
- College diploma or degree in related field
- Financial Acumen
- Strong multitasker who works well under pressure ability to handle multiple projects
- Knowledge of web based registration tools is a plus
- Working towards CMP designation an asset
- Ability to operate in a project team environment and take direction from a Project Lead
- Excellent communication skills: verbal; oral and presentation
- Ability to work in fast paced environment
- Ability and willingness to travel as required
Competencies Required:
Problem Solving: Uses rigorous logic andmethods to solve difficult problems with effective solutions; probes allfruitful sources for answers; can see hidden problems; is excellent at honestanalysis; looks beyond the obvious and doesnt stop at the first answers.
Priority Setting: Spends his/her time andthe time of others on whats important; quickly zeros in on the critical fewand puts the trivial many aside; can quickly sense what will help or hinderaccomplishing a goal; eliminates roadblocks; creates focus.
Organizing: Can marshal resources(people funding material support) to get things done; can orchestratemultiple activities at once to accomplish a goal; uses resources effectivelyand efficiently; arranges information and files in a useful manner.
Planning: Accurately scopes outlength and difficulty of tasks and projects; sets objectives and goal; breaksdown work into the process steps; develops schedules and task/peopleassignments; anticipates and adjusts for problems and roadblocks; measures performanceagainst goals; evaluates results.
Written Communications: Is able to writeclearly and succinctly in a variety of communication settings and styles; canget messages across that have the desired effect.
Customer Focus: Is dedicated to meetingthe expectations and requirements of internal and external customers; getsfirsthand customer information and uses it for improvements in products andservices; acts with customers in mind; establishes and maintains effectiverelationships with customers and gains their trust and respect.
Listening: Practices attentive andactive listening; has the patience to hear people out; can accurately restatethe opinions of others even when he/she disagrees.
We are looking for a Meeting Specialist to join our team in Austin TX.
CarlsonWagonlit Travel is looking for talented and enthusiastic people. People whowant to realize their professional ambitions while delivering the highestlevels of expertise and service to our customers. As a global leader inbusiness travel management we offer exciting opportunities in different areasaround the world. If you share our commitment to excellence and customer careand enjoy professional challenges we would like to hear from you.
Learn aboutus and start your journey.
Major Areas ofResponsibility:
- Assist fellow planners with daily tasks attendee management and budget entry
- As directed be a point of contact for support areas (e.g. customer service registration solutions data management client communications)
- Escalate potential issues to assigned Meetings & Events Planner or Supervisor/Manager
- Coordinates small programs or be responsible for delivery of al a carte services under the direct supervision of a Meetings and Event Planner or Supervisor/Manager. Such duties may include (but are not limited to):
- Meeting/Event Planning process: determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program
- Facilities & Services: determine appropriate geographical location; determine venue; identify services required; coordinate security procedures; plan order and oversee technology requirements; conduct a premeeting briefing with suppliers and facility providers; plan/create agendas for site inspections
- Financial & Contract Management: identify ancillary revenue sources and/or cost savings opportunities; develop budget for meeting; may be required to negotiate contracts; ensure completion of payment and/or billing process; manage to budget
- Logistics: establish invitation/registration procedures; assess risk management to determine insurance and operations needs; determine exhibitor booth assignments/setup process; secure transportation arrangements; communicate travel arrangements; determine setup for function rooms including AV; coordinate shipping of materials
- Assist with other program tasks that may include: Customer Service team brief creating brief notes following up with vendors researching activities menu planning theme parties breakout function space management drafting purchase order updating program grids research merchandise (room gifts) creating on site shipping inventory VIP grid proofing assemble trip kits
- Time tracks as requested by management
- Complies with M&E technology usage as required (Lanyon and/or Cvent)
- Increase M&E Industry knowledge by attending internal training external events supplier presentations and team meetings.
- Proactively escalate potential client or program issues for timely resolution.
- Meeting measurable performance targets (see below)
- Other duties as required/requested
Required Experience:
Unclear Seniority
Employment Type
Full Time
