drjobs Senior Executive Assistant العربية

Senior Executive Assistant

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1 Vacancy
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Job Location drjobs

Cairo - Egypt

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Description

Job Summary

We are seeking a highly organized and proactive Senior Executive Assistant to support the VP of International Operations at Integrant. This role involves a wide range of administrative operational and strategic tasks to ensure seamless of executive functions. The ideal candidate will act as a liaison between executives and teams manage calendars oversee audits and streamline processes to enhance efficiency across the organization.

Key Responsibilities

Administrative and Executive Support

  • Manage and organize the executive calendar schedule meetings and ensure deadlines are met.
  • Coordinate and prepare agendas minutes and followups for leadership meetings.
  • Act as the primary liaison between the executive team and internal stakeholders.
  • Manage confidential information and maintain discretion at all times.

Process Management and Oversight

  • Audit vacation applications evaluations and other internal processes to ensure compliance and accuracy.
  • Supervise and guide team members including the Senior Office Administrator and Office Manager responsible for visa applications medical insurance procurement facilities and other administrative tasks.
  • Ensure timely completion of recurring processes including audits and HR documentation.

Communication and Coordination

  • Follow up with managers to track progress on deliverables and provide status updates to leadership.
  • Serve as a communication hub between the executive office and other departments facilitating collaboration and alignment.
  • Prepare and draft reports presentations and executive summaries as needed.

Project and Process Optimization

  • Lead the planning and of office initiatives such as audits building renovations and operational improvements.
  • Coordinate and participate in offer meetings ensuring accurate documentation and timely followup on decisions and next steps

US Visa Applications

  • Supervise visa application processes ensuring accuracy in documentation and compliance with requirements.
  • Prepare necessary letters and forms for applications.

Tools and Systems Management

  • Utilize Actiplans and Activetrack for auditing reporting and tracking employee data and activities.
  • Identify opportunities to optimize workflows through effective use of organizational tools and technologies.


Requirements

Required Skills and Experience

    • Minimum of 5 years of experience in a similar executive assistant or operations role.
    • Excellent command of written and spoken English with strong communication and interpersonal skills.
    • Proven ability to manage multiple priorities in a fastpaced environment.
    • Strong organizational and timemanagement skills with acute attention to detail.
    • Proficiency in Microsoft Office Suite.
    • Experience in supervising staff and managing crossfunctional tasks.

Preferred Skills and Experience

    • Familiarity with US visa application processes and compliance.
    • Background in auditing or operational reporting.
    • Experience in handling confidential information and sensitive executive matters.

Education

    • Bachelors degree in Business Administration Operations Management or a related field preferred.

Personal Attributes

    • Proactive problem solver with a solutionoriented mindset.
    • Exceptional interpersonal skills and the ability to build trust and rapport with stakeholders.
    • Strong analytical skills and a continuous improvement mindset.


Benefits
  • Why Integrant
  • Competitive compensation package
  • PTO full medical and dental coverage etc.
  • Inhouse Technical and English training programs
  • Interest free loans
  • Flexible work schedules
  • Perks: events sponsored lunch game area rooftop hangout more!

Required Experience:

Senior IC

Employment Type

Full Time

Company Industry

Department / Functional Area

Administration

About Company

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