Onsite Project Administrator
Onsite Project Administrator
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Job Description
Job Title: Onsite Project Administrator
Reports to: Project Manager
Location: Columbus OH
FLSA Status: FullTime / NonExempt
Updated: November 2024
COMPANY OVERVIEW
Chapel Electric Co. LLC/Eagle Electrical Services (Eagle) an EMCOR Company is a leading electrical services company providing construction and services in a variety of markets including automotive commercial healthcare education industrial and mission critical.
Chapel/Eagle is one of six Ohiobased business units under parent company Quebe Holdings Inc.
SUMMARY
Chapel Electric/Eagle Electrical Services (Eagle) is seeking a Project Administrator to be located at one of our onsite projects and/or at our office. The Project Administrator is responsible for assisting department and project management with planning and coordinating activities and will provide information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence scheduling appointments organizing and maintaining paper and electronic files and providing information to visitors and callers. This individual must have the ability to support the Project Manager in resolving problems as they arise.This position must be reliable punctual organized detailoriented and have a demonstrated ability to juggle multiple priorities in a busy setting.
GENERAL DUTIES AND RESPONSIBILITIES
- Maintain daily log.
- Maintain Issues Log and escalate critical and/or sensitive issues in real time.
- Support management and field management.
- Maintain RFI Log.
- Maintain T&M (Time and Materials) Log.
- Maintain Deliverable Log and communicate appropriately.
- Track materials for the project.
- Maintain Drawing Logs and update.
- Document control.
- Use computers for various applications such as database management or word processing.
- Assist with project document control including but not limited to insurance bonding permits submittals RFIs change orders correspondence etc.
- Help prepare reports process and distribute internally.
- Manage and maintain files records and correspondence for meetings with an organized filing system.
- Arrange schedules for meeting space and conference rooms.
- Verify correct drawings are distributed to field.
- Assist field personnel in closeout of project.
- Comply with all Company operating policies procedures and safety programs as established.
- Maintain confidentiality of company information.
- Perform additional assignments as required by the company or as directed by management.
- Able to work 40 hours per week (jobsite location) and more as required.
QUALIFICATIONS
The requirements listed below are representative of the knowledge skill and/or ability required depending on position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prior experience handling office responsibilities experience in customer service or related field.
- High school diploma or GED.
- Proficient computer skills including Microsoft Office Suite (Word PowerPoint Excel and Outlook); scheduling appointments/updating calendars. Visio is a plus.
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
- Must have the ability to make sound decisions and produce accurate and timely results in mind.
- Must prioritize and multitask work in a fastpaced environment.
- Must build positive working relationships with multiple levels of employees management suppliers and customers.
Must demonstrate commitment to company values.
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customer employees unions government agencies vendors and suppliers and other contractor organizations.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twentyfive 25 pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.
NOTE: This job description is not intended to be allinclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
#quebe
#LIOnsite
Required Experience:
Unclear Seniority
Employment Type
Full-Time
