Administrative Assistant 3
Administrative Assistant 3
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Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
ADMINISTRATIVE ASSISTANT 3
Division of Aging and Adult Services (DAAS)
Address: 1789 West Jefferson Street Phoenix Arizona 85007
Salary: $21.50 Hourly
Grade: 17
Closing Date: 3/14/2025
Would you like to be part of an amazing team that makes Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need and care for the vulnerable The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service community and teamwork. To learn more about DES please visit des.az; or click on the link here to view Our DES video. Come Join the DES Team!
The Department of Economic Security Division of Aging and Adult Services seeks an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with Finance and Business Operations. DAAS supports atrisk Arizonans to meet their basic needs and to live safely with dignity and independence. Services and programs reach a diverse population of Arizonans.
Under general supervision this position performs a variety of complex administrative work. The position provides administrative support for the divisions Finance Business and Operations Administration by building professional relationships to meet the business needs handling the purchasing and receiving coordinate and schedule deliveries record keeping supply and equipment purchasing inventory draft and maintain operating procedures or processes as well as occasionally driving State fleet vehicles as needed for the business.
Essential Duties and Responsibilities include but are not limited to:
- Backup contact for some of the DAAS purchasing activities and receiving activities. This includes entering requisitions obtaining quotes if needed for requisitions verifying goods or services were received and entering receipts into the Arizona Procurement Portal.
- Coordinating and scheduling deliveries and office maintenance/ technical appointments.
- Prepare travel arrangements and other agency record keeping related to travel arrangements including Ghost card charges and receipts.
- First point of contact for 1789 W Jefferson 3rd floor NW greet visitors office and cubicle needs sort and distribute mail maintain inventory and purchase supplies and equipment in compliance with procurement rules.
Knowledge of:
- Principles and practices of effective administration and management.
- Agency Rules and regulations and operating procedures
- Overseeing multiple projects/assignments setting priorities and meeting deadlines; Following up on assignments with minimum direction
Skills in:
- Quickly mastering new systems and procedures.
- Interpersonal relations and dealing with coworkers using appropriate resourcefulness.
- Planning prioritizing and managing workload to effectively and timely accomplish tasks.
- Verbal and written communication
- Time Management
- Analyzing information problemsolving and multitasking.
Ability to:
- Plan analyze coordinate activities and correctly prioritize tasks in a dynamic work environment.
- Plan organize and coordinate tasks to meet deadlines.
- Establish and maintain working relationships with coworkers.
The ideal candidate for this position will have:
- Experience in administrative support and dealing with multiple levels of management preparing spreadsheets and summary reports.
- Meeting deadlines excellent organizational skills great oral and written communication service skills.
- Knowledge of computerbased systems; task and detailoriented.
- Instate travel is required. Drivers License Requirements Any employee operating a motor vehicle on State business must possess and retain a current valid classappropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C. R210207.11.
- Successfully complete the Electronic Employment Eligibility Verification Program (EVerify) applicable to all newly hired State employees.
- Successfully pass background and reference checks; employment is contingent upon completion of the abovementioned process and the agencys ability to reasonably accommodate any restrictions.
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical dental life and shortterm disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and longterm disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Sick time accrued at 3.70 hours biweekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the LongTerm Disability (LTD) program after a 27week waiting period. The ASRS defined benefit plan provides for lifelong income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of taxdeferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
For questions about this career opportunity please contact us Cherece ator .
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Cherece ator Requests should be made as early as possible to allow time to arrange the accommodation.
Employment Type
Full-Time
