Property Coordinator

BioMed Realty is looking for a Property Coordinator to assist our Property team in San Diego with the financial and accounting activities associated with property management maintenance and construction activities as well as providing clerical and administrative support on an as needed basis.

This position offers a hybrid work model which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities

• Assist with overseeing and coordinating property management maintenance construction financial and accounting related activities associated with commercial and lab tenants.
• Such duties will include but not be limited to purchase order generation tracking invoice coding approvals management of accounts payable and receivable for property level activity.
• Assist in preparing budgets timelines and plans to meet property management requirements.
• Answer telephone screens calls transfer callers to voice mail or take messages to facilitate communications and contacts.
• Maintain knowledge of key clients and contacts. Set up and maintain files materials information schedules and related data.
• Coordinate contractor work in common areas with all stakeholders including engineering security loading dock etc.
• Manage and track Certificates of Insurance for tenants and vendors/contractors.
• Create work orders in Building Engines as needed for contractor escorts and tenant complaints such as hot/cold calls.
• Assist with notifying and coordinating Landlords planned maintenance with tenants.
• Assist with preparing and distributing correspondence packets and related information related to property management accounting and financial activities and operations. Assist with assembling and analyzing contract bids.
• Assist with progress and performance reports.
• Run MRI contract status reports and process new vendor setups.
• Track ESG initiatives and statistics including waste diversion and utility consumption.
• Represent the company to outside agencies and organizations.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures.

Job Specifications

• Minimum 2 two years experience assisting with real estate/property management/accounting activities.
• Accounts Payable and receivable activity purchasing invoice coding etc. with additional clerical support responsibilities.
• Some technical school and/or college coursework in real estate or property accounting a plus.
• BS/BA degree or an equivalent combination of education training and additional experience is required as well as an ease and facility of working with numbers.
• Computer proficiency with Word Excel Outlook and MRI experience a plus.
• Requires strong verbal and written communication skills and effective organizational and problem solving skills.
• Selfinitiator with the ability to problem solve.
• Also requires the ability to maintain an approachable friendly demeanor and work with competing priorities and demands.
• Must also be able to develop effective working relationships with staff vendors contractors and tenants.
• Must be able to work with interdepartmental offices within the organization.
• Must be organized and task oriented able to work in a fastpaced teamoriented environment with multiple deadlines and adapt readily to changing priorities.
• Ability to draft and write detailed notes communications to tenants vendors and contracted firms to prepare reports and presentations and technical information.
• Detail oriented with the ability to convey information orally and in writing in a clear and concise manner.

Salary Range: $28.37 $33.18 per hour bonus benefits

The above represents the expected salary range for this job requisition. Ultimately in determining pay well consider location experience and other jobrelated factors.

Benefits

At BioMed Realty we make sure you have the support and resources to leverage and develop your skills secure your financial future and take care of your health and wellbeing. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realtys competitive benefits offerings and various training and development opportunities we have you covered with our Benefits Program which includes:

• EmployerPaid Medical Dental and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100 EmployerPaid Life & AD&D Insurance Short and Long Term Disability

Amenities

• Onsite Gym
• Complimentary Snacks Fresh Fruit Cold Brew Coffee Kombucha and Soda Water Provided
• Dry Cleaning Services Onsite

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About the company

BioMed Realty a Blackstone portfolio company is a leading provider of real estate solutions to the life science and technology industries. As of March 31 2024 BioMed Realty owns and operates highquality life science real estate comprising 16.1 million square feet concentrated in leading innovation markets throughout the United States and the United Kingdom including Boston/Cambridge San Francisco San Diego Seattle Boulder and Cambridge U.K. In addition BioMed Realty maintains a premier development platform with 2.7 million square feet of Class A properties in active construction to meet the demand of the life science and technology industries.

BioMed Realty is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications job requirements and business needs without regard to race color marital status sex sexual orientation gender identity and/or expression age religion disability citizenship status national origin pregnancy veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodation if you need an accommodation to complete the application process please email .