Design Administration Manager
Design Administration Manager
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Job Description
Job Description
Transport Scotland is the national transport agency for Scotland and is accountable to Parliament and the public through Scottish Ministers with a budget of around 4 billion per year.
This is a key role and exciting opportunity to manage specialist administrative support to the Design Team within Major Projects thereby ensuring that the promotion of major transport infrastructure projects is properly managed. This post is in a fastpaced challenging working environment and the post holder will be working within a high profile programme of work which has significant political public and media interest. Projects currently include the flagship 3bn A9 dualling programme improvements on the A96 corridor work on the A83 Rest and be Thankful along with other projects on the Motorway and Trunk Road Programme and infrastructure projects that emerge from the second Strategic Transport Projects Review.
The Design Administration Team comprises 1 x C1 1 x B3 (this post) 3 x B2 3 x B1 and 3 x A3 posts.
The Directorate is responsible for the design development procurement and construction of major trunk road improvement projects across Scotland. This includes the planning and of largescale transportation infrastructure projects such as road upgrades expansions and bridge constructions. The Directorate works closely with various stakeholders including government agencies local authorities private contractors and design consultants to ensure project alignment and successful outcomes. It conducts feasibility studies risk assessments and environmental impact evaluations to guide decisionmaking. Additionally the Directorate monitors project progress budget adherence and quality standards to ensure timely and satisfactory delivery. It also leads procurement and contract management for Transport Scotland contributing to the goal of becoming a Centre of Excellence in major project delivery.
Responsibilities:
- Oversee and manage the drafting of Ministerial Correspondence Official Replies Freedom of Information and Environmental Information Regulations Requests Chief Executive replies answers to Parliamentary Questions/First Minister Questions and speeches to the highest standard and ensuring that responses are accurate easy to read and issued within set timescales. Input to and review of draft responses prior to clearing as necessary.
- Assisting in the drafting of replies and responses when peak activity occurs to the standards and timelines outlined above.
- Providing advice and guidance to colleagues on Ministerial Government and Parliamentary processes.
- Manage the preparation and publication of statutory Orders and Compulsory Purchase Orders.
- Liaise with the Valuation Office Agency on various land acquisition and compensation issues along with third party claims. Manage the processing of claims for compensation in accordance with statutory procedures and timescalesalong with other contractual matters.
- Produce monthly expenditure reports and oversee processing of invoices for consultants and contractors and coordinate the preparation of scheme estimates. Liaise with Finance colleagues updating land compensation estimates for schemes on a monthly basis.
- Liaise regularly with Project Managers within Design and Sustainable Transport Projects to maintain uptodate knowledge of project progress and current issues to develop and update latest lines and briefs for correspondence. Liaise with a wide range of internal and external stakeholders including a range of business areas in Transport Scotland (including Transport Scotland Legal Advisors) and the Scottish Government alongside Ministerial Private Offices.
- Deputise for the C1 Administration Team Leader when required.
Responsibilities
Success Profile
Technical / Professional Skills:
- Connections and Communication Level P
Behaviours:
- Seeing the Big Picture Level 3
- Leadership Level 3
- Making Effective Decisions Level 3
- Managing a Quality Service Level 3
You can find out more about Success Profiles Behaviours here:Behaviour levels Success profiles: candidate guide gov.scot
How to apply
Apply online before midnight 19 March 2025 providing a CV and Supporting Statement of no more than 1500 words which provides evidence of how you meet the skills experience and behaviours listed in the Success Profile above.
If invited for further assessment this will consist of an Interview andPresentation.
Assessments are scheduled for w/c 21 April 2025 however this may be subject to change.
Qualifications
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education health the economy justice housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of theUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.
As part of the UK Civil Service we uphold theCivil Service Nationality Rules.
Working Pattern
Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for please contact us.
Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment todiversityand how we offer and supportrecruitment adjustmentsfor anyone who needs them.
Further information
If you require any further information about the post please contact Michael Duguid
Find out more about our organisation what we offer staff members and how to apply on ourCareers Website.
Required Experience:
Manager
Employment Type
Full Time
