Senior Executive Assistant Business Operations -

Job Title: Senior Executive Assistant & Business Operations
Location: Remote (EST Time Zone)
Salary Range: up to 2300 USD

Work Schedule: Monday Friday 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents an innovative hedge fundoffunds platform that provides institutionalquality alternative investments to sophisticated investors. The team operates at the intersection of finance and technology creating novel investment solutions in a fastpaced highperformance environment.

Position Overview:

We are seeking a Senior Executive Assistant & Business Operations professional to support executive leadership ensuring seamless daily operations and driving business efficiency. This role requires a proactive detailoriented individual who thrives in a highgrowth investmentfocused environment. You will play a critical role in executive support investor communications fund operations and process optimizationenabling the leadership team to focus on highimpact strategic initiatives.

Key Responsibilities:

Executive Support & Leadership Operations:

• Manage executive calendars inboxes and key communications ensuring effective scheduling and prioritization.
• Serve as a liaison between executives investors and internal teams.
• Oversee leadership meetings including agenda preparation action item tracking and followups.
• Assist in creating investor emails leadership decks and board presentations with precision and professionalism.
• Handle confidential information with discretion including legal and compliancerelated documents.

Operations & Investor Coordination:

• Track and manage key fund reporting deadlines including NAV reporting tax filings and investor communications.
• Support investor relations by preparing investor updates financial presentations and timely communications.
• Maintain and manage CRM records ensuring accurate investor documentation and engagement tracking.
• Oversee compliance documentation ensuring alignment with regulatory requirements.
• Work closely with investor relations to support seamless investor onboarding and reporting.

Process Optimization & Business Efficiency:

• Identify opportunities to streamline workflows and enhance operational efficiency.
• Drive crossfunctional alignment across fund operations investor relations and investment teams.
• Assist in onboarding and managing thirdparty vendors including overseeing key SaaS platforms.

Qualifications:

• 35 years of experience in executive support business operations or fund operations.
• Strong organizational and problemsolving skills with the ability to manage competing priorities.
• Advanced proficiency in Google Workspace (Docs Sheets Slides) Slack Notion and Zoom.
• Experience with CRM and project management tools (HubSpot Asana Trello Monday) is a plus.
• Strong communication and presentation skills.
• Ability to work independently exercise sound judgment and handle confidential information with discretion.
• Experience in Fintech financial services hedge funds investment advisory or private equity. (preferred)

NicetoHaves:

• Familiarity with investor reporting subscription/redemption workflows and regulatory compliance.
• Experience working in a highgrowth startup or investment firm.

Please note: To ensure prompt processing of your application we kindly request that you submit your resume and an introductory video in English format.