Project Assistant
Project Assistant
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1 Vacancy
Job Description
Location : Across sites both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site to be agreed locally.
Band: 5
Hours: 37.5
Contract Type: Permanent
Within the Estates & Facilities Project Team we specialise in delivering highquality construction projects within the healthcare sector. Our team is dedicated to transforming healthcare environments that support both patient care and staff wellbeing. We are seeking a proactive and detailoriented Project Assistant to join our growing team and support the successful delivery of construction projects across both the Isle of Wight NHS Trust and Portsmouth Hospital University NHS Trust estate.
Role Overview:
As a Project Assistant you will coordinate and manage the delivery of the small works projects you will also play a crucial role in supporting the project management team through all stages of the construction process from planning to completion. Your efforts will help ensure that projects are completed on time within budget and to the highest quality standards while meeting the specific needs of the organisation.
Key Responsibilities:
- Small Works Management:
- Coordinate and manage the delivery of Small Works projects ensuring adherence to statutory legislation technical standards Trust Standing Financial Instructions (SFIs) and PFI contract terms.
- Collaborate with the Project Manager to process prioritise and efficiently deliver small works requests.
- Conduct site inspections to assess feasibility evaluate alternative options and confirm the full scope of requests.
- Provide accurate cost estimates for small works requests ensuring financial review prior to submission for quotes.
- Liaise with service user groups clinicians and managers to agree on specifications and desired outcomes for project delivery.
- Ensure that quotes from the PFI FM provider deliver value for money fulfil the full scope and include ongoing revenue costs.
- Collaborate with the Finance team on monthly invoicing reports and identify projects requiring capital investment.
- Ensure smooth coordination between the small works team contractors and endusers for timely and budgetconscious project completion.
- Review and sign off completed works to ensure quality and compliance.
- Monitor and report on the cost and performance of small works processes.
- Project Coordination:
- Monitor the Projects inbox log new project and space utilisation requests and allocate appropriate project numbers.
- Oversee the filing and quality control of project documentation ensuring that all drawings and information are appropriately handed over at project completion including Operational Maintenance Manuals.
- Ensure that the CAFM system is regularly updated with asbuilt drawings and O&Ms.
- Provide support to project teams by raising and processing orders and invoices.
- Assist and shadow Project Managers in project meetings delivery snagging and moves.
- Take proactive steps to understand sustainability and climate change initiatives ensuring commitment to reducing the carbon and energy footprint for soft FM services.
- Undertake any other reasonable duties as required including those outside the normal scope of daytoday responsibilities.
For further details please refer to the Job Description
As part of this role you will be required to travel between both hospital sites and also other campus sites.
If youre a motivated individual with a passion for construction and healthcare and want the chance to be part of projects that make a meaningful impact on healthcare facilities and patient care wed love to hear from you!
Please note this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply there is no requirement for you to submit two separate applications.
Qualifications :
Essential
- Educated to GCSE Level C and above (or equivalent).
Desirable
- Project Management qualification obtained or working towards
Experience
Essential
- Knowledge of construction industry processes across multiple sectors.
- Ability to work without supervision and adaptable to change and evolving workload.
- Driven to perform and deliver ability to evaluate and challenge.
- Ability to undertake regular site visits to construction sites.
Desirable
- Knowledge of construction in Health Care including specialist practical and theoretical knowledge of building regulations health and safety/fire regulations Health Building Notes and Health Technical Memorandum.
Knowledge
Essential
- Computer literate including proficient in use of excel.
- Excellent verbal and written communication and interpersonal skills.
Desirable
- Knowledge of procurement mechanisms from tendering to completion of project ideally in Healthcare.
Additional Information :
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our onsite Nursery access to our free Beach Hut for those long summer days our onsite Wellness Centre including a gym and a swimming pool access to our fantastic staff networks including LGBTQ Race Equality and DisAbility and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.
Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview
We welcome the unique contributions that you can bring in terms of your education opinions culture ethnicity race sex gender identity and expression nation of origin age languages spoken veterans status colour religion disability sexual orientation and beliefs.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
