drjobs Executive AssistantOperations Manager العربية

Executive AssistantOperations Manager

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1 Vacancy
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Job Location drjobs

Cairo - Egypt

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

About the Role

ICP is seeking a highly organized and proactive Executive Assistant / Operations Manager to support one of our clients a growing endurance coaching company. This role is ideal for someone who thrives in a fastpaced environment managing both business operations and content workflows. Youll play a key role in keeping the companys systems running smoothly engaging with clients and optimizing processes for efficiency.

Key Responsibilities

1. Client Onboarding & Engagement

  • Manage onboarding workflows ensuring new clients receive the right materials and engagement opportunities.
  • Set up automated sequences for educational content and personalized resources.
  • Track client progress and maintain engagement through timely followups and touchpoints.

2. Operational & Administrative Support

  • Schedule and coordinate calls meetings and team communications.
  • Organize and distribute company resources including training materials recorded calls and internal documentation.
  • Maintain an efficient calendar and ensure seamless scheduling for coaching sessions and events.

3. Content Management & Publishing

  • Extract key insights from team calls and coaching sessions for content creation.
  • Assist in repurposing content for various platforms (social media email newsletters video clips).
  • Coordinate publishing schedules across multiple channels.

4. Business & Financial Administration

  • Track revenue spending and key financial metrics.
  • Maintain an uptodate database of client contracts renewal dates and engagement history.
  • Build automations to track and notify when client contracts need renewal.
  • Support bookkeeping and financial reporting processes.

5. Event & Travel Coordination

  • Manage travel logistics for team events races and retreats.
  • Assist in planning inperson events and coordinating logistics for client meetups.

6. Lead Management & Funnel Optimization

  • Track client inquiries and maintain an organized CRM system.
  • Monitor marketing performance and analyze what content drives client conversions.
  • Provide insights on lead generation strategies to optimize client acquisition.

What Were Looking For

  • Strong organizational and communication skills.
  • Experience in executive assistance business operations or online business management.
  • Proficiency with tools like Google Workspace Notion Airtable Zapier Calendly and Stripe.
  • Ability to write and communicate concisely and effectively.
  • Comfort with light video/audio editing or willingness to learn.

Bonus Points

  • Experience in endurance sports health or coaching industries.
  • Familiarity with content creation email marketing or CRM management.
  • Strong project management skills and proactive problemsolving mindset.

Ready to apply Join our team and help drive efficiency and engagement in a dynamic coaching business!

Employment Type

Full Time

Company Industry

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