Administrative Coordinator
Administrative Coordinator
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Job Description
Job description
Are you highly organized detailoriented and passionate about creating efficiency
Kathleen Black Coaching International (KBI) is looking for an exceptional Administrative Coordinator to support our coaching and training operations. In this role you ll play a key part in ensuring a seamless experience for our clients by managing CRM updates coordinating training materials and providing toptier administrative support.
If you thrive in a fastpaced dynamic environment have strong communication ski ls and love keeping things organized we d love to hear from you!
Key Responsibilities
- Client & CRM Management
- Ensure a smooth onboarding experience for new Revel clients by adding them to Kajabi and updating their client profiles in HubSpot.
- Maintain accurate and uptodate client records for tracking and followup.
- Strengthen client relationships by making quick followup calls regarding document signing payment reminders and onboarding support.
- Vendor & Communication Support
- Keep external vendors on schedule by sending timely reminder emails andtracking responses.
- Assist with coordinating vendors for training sessions events and marketinginitiatives.
- Training & Content Management
- Upload organize and manage training sessions in Kajabi ensuring clients have easy access to uptodate content.
- Assist in refreshing and updating existing KBCC presentations for coaching programs.
- Create simple but effective documents to support training and internal processes.
- Calendar & Meeting Coordination
- Monitor the KB calendar to prevent double bookings and ensure Zoom links are correctly set up for scheduled meetings.
- Provide scheduling support to streamline operations and minimize conflicts.
- Inventory & Logistics Support
- Visit the storage unit (in Oshawa) to organize and sort through company inventory.
- Conduct light deliveries and pickups as needed for events and business operations.
- Maintain an accurate inventory of materials ensuring items are available when needed.
Personal Assistant Duties
- As needed.
What You Bring
- Highly organized and detailoriented with the ability to manage multiple tasks seamlessly.
- Strong written and verbal communication skills ensuring clear professional interactions with clients and vendors.
- Techsavvy with experience (or willingness to learn) Kajabi HubSpot and other CRM or online training platforms.
- Proactive problem solver able to identify and resolve scheduling conflicts client needs and administrative challenges.
- Thrives in a fastpaced environment and can work both independently and collaboratively.
- Quick learner eager to master new systems tools and processes.
- Valid driver s license and access to a reliable vehicle for light deliveries and travel.
- Professional appearance and punctuality must be on time and dress professionally for meetings and inperson interactions.
Why Join KBI
- Make an Impact Be part of a leading coaching organization that helps real estate professionals grow their businesses.
- Growth & Development Gain handson experience in CRM management client engagement inventory management and coaching operations.
- Flexible Work Options A hybrid role with both remote and inperson responsibilities.
- Collaborative Culture Join a missiondriven team that values innovation efficiency and continuous learning.
Employment Type
Full Time
