Joint Laboratory Office-Nevada JLON Administrator
Joint Laboratory Office-Nevada JLON Administrator
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1 Vacancy
Job Description
We have an opening for a Business Operations Specialist to work at the Joint Laboratory OfficeNevada (JLON). You will perform a full range of advanced diverse and sensitive administrative duties. You will support the managers Laboratory personnel and visitors at both at the Nevada Support Facility in North Las Vegas NV and the Nevada National Security Site (NNSS) located in Mercury Nevada approximately 60 miles north of Las Vegas NV. You will rotate between work locations as needed to support JLON. This position is in the Strategic Deterrence (SD) Directorate.
This position requires fulltime onsite presence due to the nature of the work.
In this role you will
- Deliver advanced administrative support to the JLON management team coordinating daily operations across LLNL LANL MSTS and NNSA teams to ensure seamless collaboration and efficiency.
- Manage complex schedules calendars and meeting arrangements for multiple seniorlevel managers including travel coordination expense reporting and procurement of office supplies and equipment.
- Extract analyze and compile data to create detailed organizational charts reports tables and PowerPoint presentations for management use.
- Draft proofread format and finalize a variety of sensitive documents such as correspondence itineraries reports presentations and budget spreadsheets ensuring accuracy and professionalism.
- Oversee the management of electronic and physical records ensuring compliance with organizational policies and regulatory standards including the secure handling storage and transmission of classified materials.
- Maintain classified matter protection and control adhering to DOE/NNSA guidelines for document handling and security protocols.
- Represent senior management in interactions with internal and external stakeholders maintaining professionalism and discretion in handling sensitive or confidential matters.
- Perform other duties as assigned.
Qualifications :
- Ability to obtain and maintain a U.S. DOE Qlevel security clearance which requires U.S. Citizenship.
- Demonstrated experience in coordinating complex administrative processes and supporting business operations within a multidisciplinary environment.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) with the ability to prepare detailed reports presentations and data visualizations to support strategic decisionmaking.
- Strong organizational skills with the ability to prioritize and manage multiple tasks meet tight deadlines and adapt to frequent interruptions in a highpressure environment.
- Exceptional written and verbal communication skills with the ability to draft professional documents present information clearly and effectively interact with all levels of management and external stakeholders.
- Proven ability to independently manage seniorlevel calendars resolve scheduling conflicts and communicate changes promptly and effectively.
- High attention to detail accuracy and discretion in handling sensitive and confidential information.
- Ability to work both independently and collaboratively within a multidisciplinary team demonstrating flexibility and initiative.
- Eligibility to obtain Classified Matter Protection and Control (CMPC) certification and serve as a Classified Administrative Specialist.
Qualification we desire
- This position requires an active Department of Energy (DOE) Qlevel clearance or active TopSecret clearance issued by another U.S. government agency at the time of hire.
- Experience handling classified documents and knowledge of DOE/NNSA guidelines for classified document management and computer security protocols.
- Familiarity with Strategic Deterrence and LLNLs policies procedures and operational framework.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules *depending on project needs)
- Our core beliefs visit https://www.llnl/inclusion/ourvalues
Security Clearance
This position requires a Department of Energy (DOE) Qlevel clearance. If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing. Qlevel clearance requires U.S. citizenship.
PreEmployment Drug Test
External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
PrePlacement Medical Exam
A job related preplacement medical examination may be required.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl/sites/www/files/202305/LLNLJobFraudStatementUpdated4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and nonemployee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
