Summer Instructional Coordinator
Summer Instructional Coordinator
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$ 3411 - 3713
1 Vacancy
Job Description
POSITION SUMMARY:
Date application must be received for priority consideration by: March 3 2025Anticipated Appointment Begin Date: March 24 2025
Closing Date or if blank Open Until Filled:
Job Family Group: Support Staff
Support Staff Classification Title: Administrative Program Assistant
Division/Department: Academic and Student Affairs/Outreach and Engagement
Compensation Range (commensurate with experience): Salary Range 19 Step 1 Step 3 or $19.68 $21.42 per hour or $3411 $3713 per month @ 1.0 FTE
FLSA Status: NonExempt
Appointment Basis: Limited Duration
Time Type: Fulltime
Benefits Eligible: Yes
Renewable/Nonrenewable/Grants/Limited Duration: Limited Duration
Temporary Position Parttime 20 hours per week in April) then FullTime 40 hours per week) in May June and July with an anticipated end date of August 2 2025
This position must possess and maintain a current valid Driver License: No
This position is designated as a critical securitysensitive or safetysensitive position; therefore the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: Yes
Work Location Type: Oncampus
Work Hours: MF 8:00a 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship
SPECIAL INSTRUCTIONS TO APPLICANT:
- Each applicant is required to provide (as attachments to the online application) the following supplemental documents: 1 a letter providing some detail of the applicants qualifications and interest in the position; and 2 current resume/CV. PLEASE NOTE during the application process you will be prompted to attach these documents in the area titled Resume. Please either combine ALL documents into ONE attachment OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
- For inquiries and additional information please contact Human Resource Services via email at or by phone at.
- To view SOUs very generous benefits and pension programs available to eligible positions please visit https://inside.sou/assets/hrs/Benefits/BenefitFlyer/2024ProspectiveCandidateBenefitOverview012024.pdf
- Our benefits package is an important complement to the offered salary and ourTotal Compensation Calculatorhttps://inside.sou/hrs/compcalc.html demonstrates our value and commitment to our employees.
POSITION DESCRIPTION:
Summer Instructional Coordinator must be enthusiastic enjoy working with youth and have a strong sense of how to work as a team member. This position requires time management and organization skills and the ability to prioritize and problemsolve in a fastpaced and rapidly changing environment. The Summer Instructional Coordinator must model responsible behavior including punctuality appropriate attire focus on the task at hand and diffusion of drama. People skills ability to work well with a variety of people including guest instructors parents students age 8 14 and SOU staff from across campus. A strong work ethic is also a core component of this position.
Minimum Requirements
- Three years of office experience which included two years at full performance level and experience generating documents;and
- Lead work responsibility or coordination of office procedures.
Preferred Requirements
- College coursework and/or experience in supporting complex multisite programs.
- Experience working with students with disabilities.
- Experience working with elementary and/or middle school students.
- Experience successfully supporting classroom instructors workshops or special events.
- Experience effectively using word processing spreadsheets and database software.
Essential Functions
Duties The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be allinclusive or restrictive:
50 Duties Include
- Coordinate and implement summer enrichment classes/day camps held at multiple classrooms across campus.
- Support the recruitment of instructional staff.
- Generate room requests reserve computer labs software and login requests.
- Order and track class supplies.
- Prepare and administer student course evaluations.
- Communicate with instructors about all aspects of their courses.
40 Duties Include
- Supervise summer enrichment classes/day camps held across the SOU campus.
- Act as primary site supervisor for instructors while classes are in session.
- Help troubleshoot during camp programs.
- Act as primary contact for parents and guardians in all aspects of day camp.
- Coordinate with Associate Director regarding potential changes in program offerings as conflicts arise.
- Utilizing SOU Youth Programs established emergency protocols and in collaboration with Youth Programs Management team act as main contact and liaison for Instructors and Families in the instance of an emergency either on campus or in our region that may affect the smooth running of classes. Training is provided.
10 Duties Include
- Collect information and data from instructors attendance records class evaluations supply lists (what was used what remains unused).
- Maintain accurate records.
Skills Knowledge and Abilities
- Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
- Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
- Expressed ability to work with frequent changes in policies and procedures under pressure of deadlines in a fastpaced environment.
- Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
- Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion tact and diplomacy.
- Takes initiative in independently planning organizing and performing work assignments within broadly defined parameters
- Demonstrated ability to work with a high level of productivity and accuracy/attention to detail.
- Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and timesensitive deadlines.
- Excellent computer skills and proficiency with a variety of computer applications including word processing spreadsheets databases online systems social media platforms Internet as well as online calendaring and email.
- Demonstrated ability to initiate establish and foster communication and teamwork by maintaining a positive cooperative productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies.
- Working knowledge or ability to quickly learn university infrastructure policies and procedures.
- Demonstrated skills in an institutional/educational environment utilizing a customeroriented and servicecentered attitude.
Physical Demands
- Ability to sit/stand for an hour at a time.
- Ability to move/transport up to 30 pounds.
- Ability to pull a wagon full of class supllies.
Special Conditions
- Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
- Must be able to successfully pass a preemployment background check.
- This position classification has been defined as nonexempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
- The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.
SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce
In compliance with the Americans with Disabilities Act (ADA) Southern Oregon University will provide if requested reasonable accommodation to applicants in need of accommodation in order to provide access to the application interviewing and selection process. You are not required to note the presence of a disability on this application. If however you require a reasonable accommodation in the application and/or interview process due to disability requests must be made in a timely manner to Human Resources.
Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity our educational process is diminished. Working together in support of our commitment to diversity we strengthen and enrich our role as learners educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta Takelma and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid EuroAmerican colonization the Gold Rush and armed conflict between 1851 and 1856. In the 1850s the discovery of gold and settlement brought thousands of EuroAmericans to their lands leading to warfare epidemics starvation and villages being burned. In 1853 the first of several treaties were signed confederating these Tribes and others together who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856 these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today the Confederated Tribes of Grand Ronde Community of Oregon www.grandronde and the Confederated Tribes of Siletz Indians www.ctsi.nsn are living descendants of the Takelma Shasta and Latgawa peoples of this area. We encourageYOUto learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people.
Notice to Prospective Employees
Section 485 of the Higher Education Act and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the Clery Act) require that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use possession and sale of /alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report (ASR) can be accessed at the following link:https://cps.sou/cleryactannualsecurityreport/. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Office of the General Counsel located in Churchill Hall 1250 Siskiyou Boulevard Ashland Oregon 97520. For more information callor email.
Required Experience:
IC
Employment Type
Full-Time
