Office Assistant Data Entry Document Control
Office Assistant Data Entry Document Control
Posted on :
27-03-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 22 - 22
Vacancy
1 Vacancy
Posted on :
27-03-2025
Job Description
Office Assistant Data Entry & Document Control
We are hiring for three exciting opportunities within the printing industry for our client. These roles offer handson involvement in highvolume data document and quality operations that support essential service delivery. Whether you thrive in administrative work enjoy processfocused tasks or excel at keeping things organized and accurate these positions offer a chance to make a direct impact in a collaborative bilingual environment.
What is in it for you:
Hourly salary of $22.87.
9month contract.
Fulltime position: 40 hours per week.
Weekday schedule from 8:00 am to 5:00 pm.
Onsite work in a dynamic environment.
Join a passionate and inclusive team of professionals.
Responsibilities:
General Work Area
Ensure customer issues and escalations are resolved or appropriately escalated.
Conduct quality checks on own work to meet accuracy and output standards.
Adhere to all safety procedures and physical/logical security requirements.
Perform duties independently and collaboratively as part of a team.
Complete backfile duties for absent coworkers as needed.
Support other duties as assigned by the lead or manager.
Administration
Provide general administrative support including supplies fulfillment and filing.
Enter data into the Meridian billing system.
Prepare correspondence reports and general clerical documentation.
Maintain logs and complete monthly reports.
Manage inventory order consumables and forms and monitor production printer supplies.
Indexing
Enter detailed index attributes such as box number folder description and sequential document numbers.
Ensure all folders are uniquely named even with similar content.
Interpret folder descriptions from printed or handwritten spine labels.
Flag and label unreadable or missing data fields with exception.
Print barcode labels as required.
Quality Assurance
Validate indexed files by comparing hard copies with scanned images.
Identify and address errors such as misfeeds gulps torn or obscured pages and missing/merged documents.
Assess image quality and escalate poor or questionable scans.
Annotate manifests for documents with poor source quality and escalate to the team lead.
Data Entry
Prepare sort and organize documents for data entry.
Verify and correct data to ensure accuracy and completeness.
Follow up on incomplete documentation.
Update systems delete outdated files and restructure information as needed.
What you will need to succeed:
High school diploma or equivalent.
Experience in administrative data entry or document handling roles.
Strong attention to detail with a commitment to accuracy and quality.
Comfortable working with scanning equipment and document indexing systems.
Bilingual in English and French to support documentation communication and data accuracy in both languages across indexing correspondence and quality assurance tasks.
Excellent written and verbal communication skills.
Ability to lift boxes up to 30 lbs.
Demonstrated independence reliability and teamwork.
Adaptability to a mixed casualprofessional environment.
Why Recruit Action
Recruit Action (agency permit: APprovides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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Employment Type
Full Time
Key Skills
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