Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Working closely with Head of Procurement & Site Operations and other site office managers to ensure seamless alignment with business priorities and operational goals.
- Ensures the smooth and efficient operation of the office by managing general administrative functions including travel arrangements visa applications (if required) and onboarding & offboarding support.
- Manage office space equipment and supplies ensuring efficient use and maintenance.
- Ensure compliance with health and safety regulations including first aid and fire safety training.
- Coordinate mail and courier services both domestic and international.
- Maintain employee records including access passes and first aid/health compliance lists.
- Develop manage and monitor the office annual budget providing regular updates to leadership.
- Coordinate with suppliers and vendors for office needs and facilities maintenance. Liaise with external vendors for procurement facility maintenance and event organization.
- Organize and coordinate teambuilding activities training sessions and company events to promote employee engagement.
- Support internal communications and resolve administrative concerns to foster a positive work environment.
- Support leadership in KPI tracking and strategic initiatives.
- Collaborate with internal teams (HR IT Finance and Real Estate) for seamless operational support.
- Local point of contact to support HR and Finance operations including but not limited to colleague onboarding and offboarding processes local point of contact for thirdparty engagements and local banks monitor and maintain site related employee records expense claims insurance and ensuring compliance with statutory regulations (if and when required).
- Multiple/crosssite support.
Qualifications :
- Bachelors degree in Business Administration or a related field (preferred).
- Proven experience in office management site operations or facilities coordination.
- Proven experience in managing budgets and vendor relationships.
- Familiarity with SAP invoicing systems and compliance requirements.
- Knowledge/certifications in first aid fire safety or project management are a plus.
- Strong communication skills both verbal and written with the ability to converse effectively with senior stakeholders.
- Strong IT skills and full proficiency in Microsoft applications
Additional Information :
TechTarget Inc. doing business as Informa TechTarget including its subsidiaries is an equal opportunity employer and complies with all applicable federal state and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees applicants or any other covered persons because of race color sex (including pregnancy) age national origin or ancestry ethnicity religion creed sexual orientation gender identity or expression status as a veteran and basis of disability or any other federal state or local protected class. This policy applies to all terms and conditions of employment including but not limited to hiring training promotion discipline compensation benefits and termination of employment. Informa TechTarget complies with the Americans with Disabilities Act (ADA) as amended by the ADA Amendments Act and all applicable federal state or local law.
Our benefits include:
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
- Great community: a welcoming culture with inperson and online social events our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and ondemand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
- Time out: annual leave birthday leave and the chance to work from (almost! anywhere for up to four weeks a year
- A flexible range of personal benefits to choose from plus company funded private medical cover
- A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
- Strong wellbeing support through EAP assistance mental health first aiders a healthy living subsidy access to health apps and more
- Recognition for great work with global awards and kudos programmes
- As an international company the chance to collaborate with teams around the world
Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.
At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.
See how Informa handles your personal data when you apply for a job here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
