Office Manager
Office Manager
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Job Description
The Office Manager will serve as the first point of contact for visitors ensuring a welcoming and professional frontoffice experience. The role also involves providing administrative support to the Strategic Assistant to the GMD handling office operations and managing travel arrangements for Management. We seek a vibrant and energetic professional with 2 3 years of experience in office administration or related roles.
Front Office Management
Greet and assist guests in a professional and friendly manner.
Manage incoming calls and correspondence directing them appropriately.
Ensure the reception area is organized and presentable always.
Administrative Support
Assist the Strategic Assistant to the GMD in daily administrative tasks.
Organize and maintain office records reports and documentation.
Coordinate meeting schedules prepare minutes and follow up on action items.
Handle office supplies procurement and inventory management.
Manage the GMD s calendar boardroom bookings and take minutes for key meetings.
Travel & Logistics Coordination
Manage travel arrangements including flights accommodation and transportation for the GMD.
Ensure smooth logistics for business trips including visa processing where required.
Maintain records of travel expenses and prepare necessary reports.
Office Operations & Vendor Management
Liaise with facility management for office maintenance and repairs.
Manage relationships with office vendors and service providers.
Support the coordination of company events meetings and conferences.
Expense & Budget Management
Track and reconcile office expenses ensuring efficient budget utilization.
Process invoices and liaise with finance for officerelated payments.
Requirements
Bachelors degree in Business Administration Office Management or related field.
2 3 years of experience in office administration executive assistance or frontoffice roles.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
Ability to work in a fastpaced environment and maintain professionalism.
High level of discretion and confidentiality when handling sensitive information.
Preferred Attributes
Vibrant and energetic personality with a proactive approach.
Ability to build rapport with stakeholders and create a positive office environment.
Strong problemsolving skills and adaptability.
Benefits
Competitive salary based on experience.
Health and wellness benefits.
Opportunities for career growth and development.
Exposure to a dynamic corporate environment.
Employment Type
Full Time
Company Industry
Advertising Services / Business Consulting and Services / Air /
