Talent Acquisition Specialist

About Lessard Design

Lessard Design Inc. (LDI) has been shaping the future of architecture for over 35 years. With a $25M Architecture division and a $20M Real Estate Development arm the firm is renowned for its innovative designs and its commitment to creating vibrant thriving communities.

LDIs diverse portfolio includes awardwinning projects across the MidAtlantic and New England regions ranging from highrise towers to garden apartments. By blending creative ingenuity with real estate expertise LDI is redefining whats possible in the built environment.

Position Overview

The Talent Acquisition Specialist is responsible for handson ownership of full lifecycle recruitment of various roles for the firm which includes developing strategies and partnerships with hiring managers and other stakeholders. The Specialist also partners with other firm members to ensure a positive experience for candidates that leads to a successful onboarding of new hires; coordinates the immigration process; ensures standards and compliance are met; and participates in HRrelated projects.

The Specialist will have demonstrated experience in talent acquisition proficiency with technology and applicant tracking systems and an ability to devise strategies that attract and retain top talent. This role requires excellent interpersonal skills for working closely with others across various departments.

Responsibilities

Recruitment 75

• Coordinate with hiring managers to identify staffing needs and candidate selection criteria.
• Create job advertisements and interview questions that reflect the requirements for each position.
• Collaborate with the CFO and HR consultants to establish appropriate salary ranges for open positions.
• Source applicants through job boards social media and other channels to find potential candidates and build pipelines.
• Conduct direct outreach to passive candidates to generate interest in open positions.
• Organize and attend job fairs and recruitment events to build a strong candidate pipeline.
• Review resumes and applications screening for qualifications and fit.
• Conduct phone screenings to evaluate candidates experience skills and interest in the role.
• Provide recommendations to hiring managers based on screening results.
• Coordinate inperson interviews with hiring manager.
• Work with CFO and HR consultants to finalize salary offers.
• Final offer negotiations.
• Draft and extend offer letters and employment agreements to selected candidates.
• Maintain records of all materials used for recruitment including interview notes and related paperwork to share with key stakeholders.
• Research and analyze data to develop effective sourcing strategies.
• Advise stakeholders on market trends talent availability and compensation insights.
• Partner with thirdparty vendors to fulfill temporary or internship roles.

Preemployment and Onboarding 15

• Initiate and coordinate background checks and reference verifications.
• Ensure all necessary new hire paperwork is completed accurately and in compliance with company policies and legal requirements.
• Coordinate with management IT and facilities on the new hires desk and supplies.
• Organize and conduct New Hire Orientation sessions to introduce company policies culture and benefits. Coordinate the new hire allstaff announcements.
• Conduct 306090day followup interviews with new staff and report findings to relevant manager and CFO (and HR consultants when applicable).

Immigration 5

• Assist with immigration processes for international hires including work visas sponsorships and legal documentation.
• Collaborate with legal counsel and immigration agencies to ensure compliance with visa requirements and deadlines.
• Track visa applications renewals and work authorizations to prevent any disruptions.
• Serve as a point of contact for employees regarding immigrationrelated inquiries and processes.

Other 5

• Manage external vendor relationships track spending and budgets as it relates to the department
• Partner with HR Consultants to develop and revise job descriptions.
• Participate in HR projects as required.
• Update the allstaff phone list as needed.
• Update the Org Chart as needed.
• Plan and coordinate lunch and learns monitor certifications and other developmental programs as needed.
• Other duties as assigned.

Qualifications

• Bachelors degree (or equivalent) in human resources management or similar field
• 5 years of experience in a talent acquisition onboarding or similar HR roles in professional services environments (architecture or similar fields desired)
• Demonstrated experience in fullcycle recruiting using various interview techniques and evaluation methods
• Adept with social media recruitment strategies and sourcing from online job boards
• Proficiency in documenting processes and keeping up with industry trends
• Strong knowledge of employment laws and hiring best practices
• Familiarity with the immigration processes including work visas sponsorships etc.
• Ability to manage multiple tasks prioritize and work collaboratively with various departments
• Excellent interpersonal and communication skills
• Sound judgment and ability to ensure confidentiality
• Proficiency of MS Office applicant tracking systems (ATS) and HR software