Educational Programme Coordinator fmx
Educational Programme Coordinator fmx
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Job Description
The European Society of Radiology (ESR) is a nonpolitical and nonprofit organisation dedicated to strengthening and uniting European Radiology. With more than 140000 members worldwide it has become the largest radiological society that organises one of the most innovative scientific congresses in this field the European Congress of Radiology (ECR) in Vienna.
We are looking for a new team member (fulltime 38.5h) to support the European School of Radiology (ESOR) in delivering highquality educational programmes and workshops for radiologists worldwide.
Tasks
We are looking for an organised detailoriented administrative allrounder. You will be coordinating multiple projects liaising between different stakeholders and making sure everything runs smoothly behind the scenes. You will join a collaborative team of six working together to manage the logistics of various 70 educational initiatives.
As part of our team youll handle the logistics and administration of ESORs educational initiatives ensuring seamless coordination between faculty sponsors technical teams and other stakeholders. Your main tasks will include:
Programme & Workshop Coordination
- Managing administrative processes for 25 onsite courses and 40 online workshops per year
- Coordinating with faculty (sending invitations reminders Zoom links instructions)
- Organising travel accommodation and reimbursements for speakers
- Liaising with streaming providers website hosts sponsors travel agents and more
- Facilitating contract signing with speakers and sponsor
Training & Fellowship Programmes
- Handling applications organising participant data
- Liaising with training centres and decisionmakers
- Communicating acceptance/rejection to applicants
- Collecting feedback and final reports from participants
Content & Technical Support
- Website updates using WordPress (Elementor) prior experience in website content managing is welcomed but not necessary we can teach you that!
- Social media coordination (scheduling posts via Buffer) experience in social media advertising is a plus and the willingness to take on this task is key!
- Proofreading and preparing mailings PowerPoint presentations and event materials
- Light graphic design tasks (e.g. using Canva for banners or flyers
General Administrative Tasks
- Managing emails and correspondence (this will be a big part of your day!
- Keeping track of programme logistics via Excel Google Sheets and internal databases
- Assisting with contract administration and documentation
- Preparing meeting agendas minutes and reports
Requirements
Background: A degree is not required but experience in event coordination project administration or a similar role is a plus!
Languages: Excellent English skills (written & spoken) additional languages are a bonus
Techsavvy: Comfortable with MS Office Excel Google Docs and willing to learn new tools (e.g. WordPress Buffer InDesign)
Organised & detailoriented: You love planning structuring tasks and keeping track of deadlines
Strong communicator: Most of your work will involve emailing and coordinating between different teams
Willing to travel 45 times per year 36 days per trip) for onsite workshops
Bonus points for: Experience in social media management marketing WordPress or Canva
Benefits
Work in an international nonprofit organisation making a real impact in medical education
Home Office one day per week
Travel across Europe for workshops
Modern office in the heart of Vienna (U1 U2 U3 U4 connections)
Flexible working hours (Gleitzeit)
Salary: Minimum 2350 gross/month 14x per year) for a 38.5hweek. The final salary based on qualifications and experience.
Ready to apply
If youre excited about this opportunity wed love to hear from you!
Successful applicants must hold a valid work permit for Austria!
Successful applicants must be willing and able to commute to our office in Vienna on a daily basis!
Employment Type
Full Time
