Diabetes Institute Admin Outreach Coordinator

Position descriptions are not intended to cover every work assignment a position may have. Rather they cover the broad responsibilities of the position.

• This position coordinates manages and implements the administrative support duties of the Diabetes Institute. As an Administrative and Outreach Coordinator the individuals broad responsibilities include directing and/or executing the support tasks for faculty and staff.
• Essential information technology skills and organizational experience candidates require a high degree of autonomy initiative and the capacity to quickly master and effectively execute a diverse array of administrative tasks in this position.
• This person is the face and voice of the Diabetes Institute representing the first person that the public may encounter at the Touro University California Diabetes Institute.

General Administrative Support. The following duties are performed to support the basic operations: Support the faculty of the Diabetes Institute:

• Procuring lab supplies & office purchases.
• Processing reimbursement for licensures CME & travel expenses.
• Participates in the of daytoday administrative support operations.
• Communicates on behalf of and/or serves as a liaison for the Diabetes Institute and the public.
• Keeps informed of applicable policies procedures and regulations which affect department administrative activities and ensures that all administrative forms and documents are current correct and conform to policy.
• Performs all routine administrative duties and tasks related to the team including: conduct emails phone calls memos and other communications to team members and the public.
• Replenishment of inventory of administrative supplies and resources; filing; photocopying etc.
• Coordinates and executes sensitive and confidential administrative operations related to participants personal information and budget reports.
• Arranges logistics for program events or committee meetings (e.g. room reservation AV equipment catering coordination of committee membership or student participation etc.
• Prepares reports letters documents forms and other material related to program and committee functions
• Assists in preparation of program or committee policies procedures bylaws handbooks etc.

Qualifications are the Education Training and/or related experience needed by the person to perform the job.

Essential Experience:

• High school diploma or equivalent certification or jobrelated experience demonstrating specific knowledge of the skills and duties required of the position.

Proficiency in the use of Microsoft Office Suite including Word Excel and PowerPoint applications.

Capacity to learn and master the navigation of the Universitys web page and the Canvas platform.

Experience in basic webpage construction and management and the initiative and capacity to acquire advanced skills to implement new software applications.

Ability to operate standard office technology (desktop computer printers photocopiers fax scanner etc).

• Experience utilizing common communication technologies and services (email (Outlook) including development of listservs voicemail phone and video conferencing etc).

CORE COMPETENCIES:

Core competencies identify the behavior an employee is expected to demonstrate.

• Excellent verbal and written communication and interpersonal skills.
• Ability to work with diverse populations and personalities.
• Strong problem solving and organizational skills including managing multiple assignments prioritizing tasks setting deadlines and initiating and completing projects on schedule without close supervision.
• Willingness to accept a wide range of tasks that arise in relation to team activities.
• Ability to interact openly and effectively as a member of a team and to work collaboratively and collegially with department faculty staff and other campus personnel.
• Punctual and flexible with time when periods of concentrated curricular tasks occur or if administrative deadlines must be met.
• Strong sense of initiative dedication and responsibility.
• Willingness to take professional pride and ownership in the position.