Bookkeeper

POSITION SUMMARY:

The Bookkeeper directly supports the Finance Department through the daily administration and maintenance of the accounts payable accounts receivable and bank deposit reconciliation.

ESSENTIAL RESPONSIBILITIES:

To perform this job an individual must perform each essential function satisfactorily with or without reasonable accommodation.

Accounts Payable and Receivable:

• Prepare post verify and record incoming payments and transactions related to accounts receivable.

• Match vendor invoices to purchase orders and receiving documents; accurately code invoices to the appropriate general ledger account.

• Enter invoices into the accounts payable system promptly and accurately and maintain orderly and accurate accounts payable files.

• Prepare timely payment of vendor invoices to capture all available discounts print checks match checks to proper supporting documentation and ensure timely mailing.

Reconciliation and Record Maintenance:

• Reconcile monthly statements and transactions including the monthly bank reconciliation.

• Gather and file receipts related to the monthly credit card invoice reconcile the invoice with expenses and report any discrepancies to the appropriate person or department.

• Assist with bank deposits as needed.

Client and Vendor Communication:

• Communicate with clients and vendors to resolve outstanding obligations or discrepancies via phone email and inperson interactions.

• Draft correspondence for standard pastdue accounts and collections identify delinquent accounts and contact account holders to request payment.

• Research customer discrepancies and pastdue amounts and prepare reports regarding the status of customer accounts as requested.

Payroll and Benefits Assistance:

• Assist with payroll as requested.

• Support employee enrollment in the group health insurance plan including setting up proper deductions in payroll if needed.

• Assist with employee enrollment in the 403(b) plan including setting up proper deferrals in payroll if needed.

Other:

• Interface and communicate effectively with colleagues at all levels.

• Thrive in a highly collaborative missiondriven culture.

• Maintain regular and reliable attendance and participate in four special events with the team.

• Perform other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

• Must be detailoriented and organized with the ability to perform duties under pressure prioritize workload and meet deadlines in a timely manner.

• Strong verbal and written communication skills required.

• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions decimals and percentages.

• Microsoft Office Suite proficiency.

• General knowledge of computer applications for the frequent use of electronic mail word processing data entry spreadsheets graphics etc.

• Ability to understand read write and speak English.

• Ability to successfully write reports business correspondence and policy.

• Moderate reasoning skills including the ability to apply logical thinking to define problems gather relevant data establish facts draw valid conclusions and take appropriate action.

• Must have the aptitude and ability to selfdirect work.

• Must be able to handle multiple simultaneous tasks effectively and efficiently.

• Ability to effectively present information respond to questions and professionally interact with managers employees clients vendors and the general public.

• Must effectively convey ideas images and goals to a diverse group of personalities.

• Ability to work irregular hours and weekends.

• Demonstrates a strong understanding of accrual accounting principles.

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent.

• Minimum of 3 years bookkeeping experience.

Location: Franklin TN

Salary: $per year