Global Transportation Group Senior Executive Assistant
Global Transportation Group Senior Executive Assistant
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Job Description
Are you ready to make a significant impact in a dynamic global environment As a Senior Executive Assistant in our Global Transportation Group youll play a crucial role in supporting our Investment Team Head and a team of over 25 professionals. This is your opportunity to showcase your organizational skills and proactive work ethic in a fastpaced setting. Join us and be part of a team that values reliability friendliness and a commonsense approach to problemsolving.
As a Senior Executive Assistant in the Global Transportation Group you will provide essential administrative support to our team. You will manage daytoday tasks ensuring smooth operations and effective communication. This role offers the chance to engage in diverse responsibilities from business assistance to core administrative duties all while maintaining confidentiality and professionalism.
Job Responsibilities
- Manage and organize diaries proactively
- Provide client phone coverage
- Handle contact management and digitize business cards
- Book and manage global travel arrangements
- Coordinate logistics for business trips
- Set up meetings and conference calls both internally and externally
- Support staff activities including joiners leavers and team events
- Oversee office management and physical file organization
- Process expenses and provide budget/finance support
- Perform ad hoc duties as required
Required Qualifications Capabilities and Skills
- Excellent written and verbal communication skills
- Proven reliability in diary management and travel planning
- Strong clientfacing and interpersonal skills
- Ability to multitask and prioritize in a demanding environment
- High attention to detail
- Team player with the ability to build strong relationships
- Proactive approach and ability to anticipate needs
- Flexibility and adaptability as the team grows
- Professional demeanor with a calm and composed attitude
Preferred Qualifications Capabilities and Skills
- Experience in a global or multinational organization
- Familiarity with office management software and tools
- Previous experience supporting senior executives
- Strong problemsolving skills
- Ability to work independently and as part of a team
- Knowledge of financial processes and budget management
- Experience in organizing largescale events or meetings
Required Experience:
Senior IC
Employment Type
Full-Time
