EA Office Manager

Who are we

Lumon is a leading foreign exchange and international payments company which enables effortless overseas payments by uniting people technology & expertise. We are passionate about what we do as we believe helping people and companies achieve their goals is more valuable than just moving their money.

Life at Lumon

People are always at the heart of what we do no matter if its our clients our community or our Lumoneers. To give you a little flavour of what we mean

We are a proud charity partner of Future First who support children in schools across the UK. We are a carbon neutral business. We are committed to Equity Diversity and Inclusion; our EDI committee serves an important role at Lumon by challenging the status quo and helping us move the needle.

We really want to make Lumon a great place to work where people feel comfortable being themselves and where we can attract as much diversity as we possibly can. If this sounds good to you then were thrilled youre considering joining our team!

What is the role

We are looking for a Executive Assistant and Office Manager to join our team. This role requires a proactive and highly organized individual to act as Office Manager/Executive Assistant. The role will provide comprehensive support to our CEO and will ensure the smooth operation of our office environment in Farringdon. You will be responsible for managing various administrative tasks coordinating office activities and act as the primary point of contact for internal and external stakeholders.

What will you be doing day to day

CEO Support:

• Provide highlevel admin support to the CEO and CFO including managing calendars scheduling meetings papers and coordinating travel arrangements.
• Prepare and organize documents presentations board papers and reports for meetings and presentations.
• Act as a liaison between the Exec and internal/external stakeholders ensuring timely and effective communication.
• Project coordination dealing with highly confidential information working with other members within the business to ensure projects/tasks are completed in a timely manner.
• Adhoc support to the Exec team where required

Office Management:

• Oversee the daytoday operations of the office including managing office supplies equipment and facilities.
• Coordinate office maintenance and repairs as needed.
• Implement and maintain office policies and procedures to ensure efficiency and compliance.
• Manage health & safety for the office
• Plan and coordinate company events meetings and conferences including logistics catering and accommodations.
• Foster a positive and collaborative work environment by offering assistance and support to colleagues.
• Other adhoc tasks

What experience do you need to be successful in the role

• Proven experience as an executive assistant office manager or similar role.
• Strong organizational and timemanagement skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite Canva and other relevant software applications.
• Attention to detail and a high level of accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.

What youll get:

• Salary up to 45k
• 25 days Annual leave with a chance to purchase up to 5 additional days
• Birthday day off
• Free monthly company lunches
• Summer and Christmas parties and other fun social events throughout the year
• Access to Pirkx benefits platform which includes online GP cashback and discounts on shopping and restaurants gym discounts and more!
• Medicash health scheme for you and your family
• Cycle to work scheme
• Quiet/Prayer room in Head Office
• Employee Assistance Programme
• Mental Health First Aiders
• Pension
• 4x Life Assurance
• Ongoing training and development
• Enhanced maternity leave
• Menopause support
• 2 additional days a year for Moments that Matter

Lumon is proud to be an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race colour ancestry religion sex sexual orientation age marital status disability or gender identity.

If you consider yourself to have a disability or require any reasonable adjustment during the recruitment process or within the workplace please highlight this at the earliest opportunity we will provide appropriate support to you throughout the process.