Administrative Assistant I Medical

Union: NonUnion
Site: Toronto General Hospital
Department:  Thoracic Surgery
Reports to: Physician
Salary: $22.46 $28.08 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: 37.5 hours per week: Days
Status: Temporary FullTime up to 6 months
Closing Date:  April 3 2025

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant I in our Department of Thoracic Surgery.

• Ensuring the efficient operation and organization of the program and patient activities
• Book patients for surgeries preadmission prior to surgery preoperative consults with anesthesia or medicine if necessary ordering bloodwork communicating details of the surgery including detailed preoperative instructions
• Booking patients for individual clinic appointments classes and programs; making reminder calls/ sending reminder emails; responding to patients calls and VMs.
• Room bookings and clinician scheduling; assisting with setup and takedown of classes
• Maintaining patients records (paper and electronic)                                
• Collecting and crossreferencing information in electronic databases and tracking forms producing program patient activity reports
• Using advanced word processing to facilitate the production of moderately complex documents/materials
• Managing the flow of documentation through the program
• Handling queries and questions from patients internal and external clients in a professional and timely manner
• Performing other duties consistent with the job classification as assigned

Qualifications :

• Community College Diploma in General or Medical Office or equivalent Administration
• At least one 1 to two 2 years of related experience 
• Extensive onthejob computer/word processing database and spreadsheet software
• experience required; advanced experience in a Microsoft Office environment required
• Excellent written and verbal communication skills strong organization and prioritization skills with the ability to perform multiple concurrent tasks with a high degree of attention to detail
• Previous experience in coordinating room bookings and scheduling strong knowledge of Microsoft Outlook
• Previous experience with EPR and PHS
• Previous working in Surgical Medical Unit is a plus
• Ability to work onsite
• Ability to learn quickly and work independently
• Excellent interpersonal skills
• Be a good team player
• Ability to maintain confidentiality as per UHN and departmental policies
• Ability to perform duties in a professional and courteous manner and produce high
• quality work while meeting deadlines in accordance to UHN standards
• Knowledge of applicable legislative UHN and/or departmental policies
• Client service oriented with the ability to effectively work with diversity and appreciate that people with different opinions backgrounds and characteristics bring richness to the challenge or situation at hand
• Satisfactory attendance

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp/
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract