Administrative Services Manager WMS Band 1
Administrative Services Manager WMS Band 1
Posted on :
15-03-2025
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1 Vacancy
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Job Description
Description
- Administrative Services Manager(WMS Band 1Monday Friday 8AM 5PM FLEXIBLE/HYBRIDNOTE:The hiring authority reserves the right to offer the position at any time after the required posting period and during the recruitment process. It is to the applicants advantage to apply as early as possible. Additionally this position will operate in a hybrid work setting with the requirement to come into the office as needed.The Recreation and Conservation Office (RCO) is a small state agency located in Olympia Washington that plans for and provides funding to: create and maintain opportunities for recreation; protect the best of the states wild lands farms and forests; and recover salmon.RCO strives to maintain a workplace that is respectful inclusive and familyfriendly where all team members feel safe to bring their true selves to work. We believe in a culture where everyone continually improves and has the opportunity to lead.
At RCO We Envision:
A state that has abundant outdoor recreation spaces healthy habitats and working farms and forests that support people fish and wildlife.
About the Opportunity:
As the Administrative Services Manager you will play a vital role in supporting the organization across multiple functions including human resources coordination facilities management employee safety training and Diversity Equity and Inclusion (DEI) initiatives. You will also provide backup executive administrative support. This position is essential to ensuring RCO successfully carries out its mission and goals by managing key administrative functions. As the first point of contact for human resources (HR) matters you will serve as the liaison to the Department of Enterprise Services (DES) for personnel issues. You will also be responsible for payroll reporting and reconciliation overseeing RCOs facilities representing leadership on the agency safety committee and the Social Justice Equity Diversity and Inclusivity (JEDI) Council coordinating facility management with other tenants in the Natural Resources Building in Olympia WA and serving as the agencys training specialist. The ideal candidate will be committed to fostering an inclusive and safe environment for all individuals interacting with RCO. You must also recognize and address systemic inequities such as racism sexism and classism in the workplace. Duties
Some of What Youll Enjoy Doing Includes:
- Serve as a confidential liaison and consultant to all RCO staff on human resources matters.
- Act as the agency representative for Washington Federation of State Employees (WFSE).
- Oversee the full scope of organizations HR functions including recruitment hiring corrective actions and maintaining personnel records.
- Act as the primary HR liaison with the Department of Enterprise Services (DES).
- Research and analyze best practice human resources ensuring compliance with current laws and business standards legislative requirements and recommend improvements.
- Represent leadership on the agency JEDI Council.
- Serve as the agencys training coordinator maintain employee training records in The Learning Center (TLC) and ensure staff receive appropriate DEI training.
- Draft update and implement HR policies.
- Establish and maintain DEI processes and policies while advancing initiatives through the Office of Equity and the Governors Office.
- Oversee facilities management for the agency and act as the agency building Safety Officer ensuring staff are trained on safety procedures and provided with protective gear.
- Develop and implement safety plans and represent RCO leadership on the safety committee.
- Other duties as needed.
Qualifications
Required Qualifications:
- Bachelor of Arts or Science from an accredited college or university by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) in Human Resource Management Business Administration or a related field. NOTE:Qualifying education and/or experience may substitute for the degree on a yearforyear basis.
AND- Five 5 years of demonstrated ability to manage multiple deadlines work in a fluid and demanding environment while maintaining confidentiality and exercising sound judgment and grace under pressure.
- Five 5 years of working knowledge in human resources practices including recruitment hiring corrective action discipline and maintaining personnel files etc.NOTE: Experience can be gained concurrently.
- Ability to work within strict ethical guidelines and always maintaining the utmost confidentiality.
Required Competencies:- Leadership: Take the initiative to make things better and work relentlessly to support others in the fulfillment of the agency mission.
- Solid Interpersonal Skills: Displays a welcoming demeanor that sets the stage for smooth and productive interactions attentive to the perspectives and diverse needs of a variety of people flexible and customer oriented. Aware and skilled at understanding the need to use different approaches with different people and in different circumstances. Aware of the impact of self on others and ones own effectiveness.
- Organizational Savvy: Able to comfortably navigate the formal and informal structures relationships policies etc. in an organization and successfully accomplish goals without mishaps.
- SelfAware: Understands how his/her behavior impacts others and the overall health of the organization.
- Action Oriented & Problem Solving: Bring a sense of energy enthusiasm and urgency to get work done. Take the initiative to drive projects forward with an eye towards collaboration.
- Trustworthy:Gain the confidence of others by demonstrating friendliness honesty integrity and authenticity.
- Accountability:Use time and resources wisely meet deadlines and accept personal responsibility for the quality and timeliness of work.
- Effective/Clear Communications: Concise clear and suited to the audience. Listen for understanding. Ensure the right people know the right things at the right time.
- Conflict Management:Address emerging issues quickly fairly openly. Seek advice from others when needed. Ensure HR best practices are followed and that all matters are documented in Supervisor Files.
Required Technical Skills:- Experience with Microsoft Office Suite including the ability to prepare PowerPoint presentations use Word Excel Outlook etc.
- Experience managing confidential records.
- Strong administrative skills including those related to organization and attention to detail.
Preferred Qualifications:- Experience working within the Washington state system.
- Working knowledge of state government laws policies procedures and practices.
- Strong writing and editing skills.
Things To Consider Before Applying:
*This position is located at the Natural Resources Building in Olympia WA and is eligible for telework or a flexible schedule with the expectation that the incumbent will come to the office as needed. RCO may hire only those who are legally authorized to work in the United States.Supplemental Information
How to Apply:
Interested We would love to hear from you! Click Apply at the top of this page to start your application. You can save the application and come back to it if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.
In addition to completing the online application please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:- A letter of interest (no more than 2 pages in length) explaining how your past experiences make you an ideal candidate for this position and what exceptional skills you would bring to RCO;
- A current resume or Curriculum Vitae (CV) detailing experience and education; and
- A list of at least three 3 professional references with current contact information
Do not attach any documents that include photos or private information (social security number year of birth etc..
Please Note:By submitting these materials you are indicating that all information is true and correct. The state may verify the information provided. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the duties summary section of the online application. Please do not refer to the resume for details or your application may be disqualified.
Opportunity for All:
The Recreation and Conservation Office celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race creed color national origin citizenship or immigration status marital status families with children (including pregnancy childbirth or related medical conditions) sex sexual orientation gender identity diversity age status as a protected veteran honorably discharged veteran or military status status as an individual with the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Us:
If you have questions about this opportunity please contact Leslie Frank at
For questions about this recruitment or to request a reasonable accommodation in the application process contact Aggie Swanson by email at . TTY users should first call 711 to access the Washington Relay Service.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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