Accounting Administrative Assistant

Job Title: Accounting Administrative Assistant

Location: Bartlett Tennessee

Reports to: Controller

FLSA Status: Hourly/NonExempt

Prepared By: Human Resources

COMPANY OVERVIEW

Established in 1985 Lowrie Electric provides comprehensive electrical contracting and maintenance services for a full range of industries. As an experienced singlesource provider we have the capabilities to furnish install and maintain virtually any electrical system or combination of systems. Our sound management and extensive preconstruction services enable us to coordinate the diverse resources required for mission critical and other construction projects. Our DesignBuild/DesignAssist services detailed budgeting and value engineering help us meet fasttrack schedules and produce significant cost savings.

POSITION SUMMARY

The Accounting Administrative Assistant is responsible for supporting the daytoday Accounting activities. The successful candidate will demonstrate a willingness to perform needed operations responsibilities to lead the Company effectively supporting Executive Leadership. This job requires a high energy level with a focus towards administration compliance analysis and customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Compute classify record and verify numerical data for use in maintaining accounting records
• Match vendor invoices and purchase orders packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party followup in a couple of days to resolve open issues.
• Receive vendor invoices via email route to appropriate party followup in a couple of days to resolve open issues.
• Enter invoices into accounting software approve and pay invoices.
• Track vendor agreements and apply discounts when possible through timely payments.
• Follow internal control policies guidelines and procedures for activities such as budget administration cash and credit management and accounting.
• Assist with processing invoices and maintaining accounting records.
• Assist with monthly and quarterly accounting close and preparation of financial statements and reports.
• Organize and maintain A/P records.
• Assist with A/P accrual at months end.
• Close A/P cycle timely in order to help with monthly accounting closing.
• Coordinate timely payments with suppliers and purchasing personnel.
• Assist with financial reporting accounting billing collections payroll and budgeting duties.
• Assist with internal/external audits schedule and requirements.

QUALIFICATIONS

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

• BA/BS in Accounting Finance or similar degree preferred
• Minimum 12 years Accounting experience. Accounts Payables experience preferred.
• Experience in the construction industry and union environment a plus
• Working knowledge of federal state and city regulations and guidelines.
• Proficiency using Microsoft Office (i.e. Outlook Word Excel) applications.
• Working knowledge of financial/payroll software helpful. Experience using Starbuilder preferred.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to effectively organize and manage multiple projects.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to EMCOR values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customer employees unions government agencies vendors and suppliers and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

Able to work at a computer (reading and keying) or extended periods of time.

This role requires communicating verbally and in writing one on one in small groups as well as presenting to larger groups of employees.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to work in a typical office environment.

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.