QSSK-OPERATIONS EXECUTIVE

JOB TITLE: HR OPERATIONS EXECUTIVE

Location: Kisii Kenya

About This Job:

QSourcing Limited trading as QSourcing Servtec is a manpower management solutions firm operating in Uganda Kenya Tanzania Rwanda and South Sudan. We are seeking a competent skilled and experienced HR Operations Executive to oversee all HR operations and administrative tasks ensuring smooth organizational functioning statutory compliance and efficient staff and project coordination.

Job Summary:

Reporting to the HR & Administration Manager the HR Operations Executive will be responsible for executing HR and administrative strategies in alignment with company objectives. The role encompasses recruitment onboarding employee relations performance management compliance payroll coordination training and administrative support contributing to a productive and compliant workforce environment.

Key Roles and Responsibilities:

• Manage the recruitment process including identifying staffing needs sourcing candidates coordinating interviews and onboarding new hires.
  
• Facilitate staff induction orientation and ensure smooth integration into organizational culture.
  
• Maintain accurate filing and retrieval of all HR and administrative records (both hard and soft copies).
  
• Track consolidate and report on staff leave attendance and HR data in collaboration with line managers.
  
• Oversee employee relations by addressing grievances conducting investigations resolving conflicts and handling disciplinary procedures.
  
• Process payrollrelated data including timesheets leave balances and ensure payroll accuracy.
  
• Manage staff performance management systems including KPIs goal setting appraisals feedback and development plans.
  
• Organize staff meetings prepare agendas take minutes and ensure action items are followed through.
  
• Prepare and submit monthly HR and administrative reports covering HR activities compliance status and project progress.
  
• Ensure compliance with Kenyan labor laws statutory requirements (KRA NSSF NHIF) and internal company policies.
  
• Handle procurement requisitions manage staff IDs office supplies and other resource needs for HR operations.
  
• Assess staff training needs and coordinate implementation of learning development and policy training programs.
  
• Draft reports billing summaries official correspondence and maintain accurate records of HR and project documentation.
  
• Supervise administrative functions of staff onsite ensuring tasks are completed efficiently and on time.
  
• Maintain the confidentiality integrity and security of all employee and operational records.
  
• Liaise with clients statutory bodies insurance providers vendors and external stakeholders as necessary.
  
• Assist in organizing employee wellbeing programs company events and welfare initiatives.
  
• Coordinate logistics for HR activities trainings interviews and internal meetings.
  
• Identify skills gaps and develop closure strategies in collaboration with relevant departments.
  
• Ensure legal contractual and policy compliance for both staff and project activities.
  
• Participate in procurement planning and resource allocation for HR and administration.
  
• Foster a positive engaging and compliant work environment through effective communication and leadership.
  

Key Relationships:

• HR & Administration Manager
  
• Line Managers Finance & Procurement Teams Project Administrators
  
• Clients Vendors Statutory Bodies Insurance Providers
  

Requirements

Qualifications and Experience:

• Bachelor s Degree in Human Resource Management Business Administration or related field.
  
• Postgraduate Diploma in HR or Administration is an added advantage.
  
• Minimum 3 years experience in HR operations and administration roles.
  
• Membership in a recognized HR professional body preferred.
  
• Strong knowledge of Kenyan labor laws statutory compliance and HR best practices.
  
• Proficiency in MS Office HRIS systems and payroll software.
  
• Experience in outsourcing services consultancy or administrative coordination roles is an added advantage.
  

Key Skills:

• Strong organizational planning and time management skills.
  
• Excellent communication and interpersonal abilities.
  
• High attention to detail accuracy and confidentiality.
  
• Sound problemsolving decisionmaking and conflictresolution capabilities.
  
• Knowledge of payroll processing compliance procurement and HR reporting.
  
• Ability to multitask manage pressure and meet tight deadlines.
  

Application Procedure:

Interested and qualified applicants should submit their applications through the link below:

Note: Only shortlisted applicants will be contacted.
QSOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.