MIS and Examination Officer
MIS and Examination Officer
Posted on :
18-03-2025
Employer Active
1 Vacancy
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Job Description
3 months contract with local authority
Main Purpose of Job:
- Contribute to the provision of a customerfocused service within a continuous improvement framework meeting the standards of the common inspection and matrix frameworks.
- Manage the service s management information systems ensuring accuracy of data input timely reporting to external bodies and provision of regular analytical data reports.
- Coordinate and administer all the service s examination procedures and processes to awarding body standards.
Main Accountabilities:
Database Management:
- Manage all service databases including LearnerTrack and CRM ensuring compliance with Skills Funding Agency and other data collection service requirements.
- Ensure data is reported within stated timescales.
- Manage all service databases including LearnerTrack and CRM ensuring compliance with Skills Funding Agency and other data collection service requirements.
MIS & CRM Operations:
- Ensure efficient and effective operation of MIS & CRM database contracts.
- Deliver training and enable development of MIS including creating course codes publishing courses on LearnerTrack and Webenrol and other relevant applications.
- Ensure efficient and effective operation of MIS & CRM database contracts.
Course Information Publication:
- Ensure accurate and customerfocused publication of course information.
- Develop the virtual learning platform and manage the dedicated service mailbox.
- Ensure accurate and customerfocused publication of course information.
Data Extraction and Reporting:
- Extract data from MIS to produce analytical reports for service monitoring performance and tracking trends.
- Extract data from MIS to produce analytical reports for service monitoring performance and tracking trends.
Liaison and Training:
- Liaise with external providers and staff to ensure accurate data collection.
- Provide ongoing support and training in the use of MIS systems.
- Liaise with external providers and staff to ensure accurate data collection.
Unique Learner Number (ULN) Management:
- Ensure robust processes for checking obtaining and allocating learners ULNs.
- Conduct periodic checks to ensure data accuracy.
- Ensure robust processes for checking obtaining and allocating learners ULNs.
Data Collection and Upload:
- Ensure correct information collection by training providers.
- Allocate course codes and upload information on the providers gateway in line with Skills Funding Agency guidelines.
- Ensure correct information collection by training providers.
Examination Coordination:
- Coordinate examination policy and procedures to awarding body standards.
- Administer examinations manage staff involved and link data to the MIS.
- Coordinate examination policy and procedures to awarding body standards.
Learner Surveys:
- Compile distribute and analyze learner survey results.
- Produce summary reports and recommendations using webbased systems.
- Compile distribute and analyze learner survey results.
Marketing Procedures:
- Manage marketing procedures including brochure production and local marketing leaflets.
- Develop timetables for information collection and liaise with the design and print team.
- Manage marketing procedures including brochure production and local marketing leaflets.
Website Management:
- Ensure service websites are up to date.
- Support staff in maximizing the use of Moodle and provide training.
- Ensure service websites are up to date.
Enrolment Process:
- Assist in the enrolment process advising learners collecting fees issuing receipts and entering enrolments and registers into the MIS system.
- Monitor course takeup and produce registers for term commencement.
- Assist in the enrolment process advising learners collecting fees issuing receipts and entering enrolments and registers into the MIS system.
Representation:
- Represent the service at internal and external meetings.
- Represent the service at internal and external meetings.
Service Planning and Development:
- Contribute to service planning annual selfreview quality improvement plan and policy/system development.
- Contribute to service planning annual selfreview quality improvement plan and policy/system development.
Professional Development:
- Participate in induction annual appraisals onetoones training and other continuing professional development activities.
- Participate in induction annual appraisals onetoones training and other continuing professional development activities.
Policy Compliance:
- Ensure duties are carried out in accordance with council policies including equal opportunities diversity and health and safety.
- Ensure duties are carried out in accordance with council policies including equal opportunities diversity and health and safety.
Additional Responsibilities:
- Undertake other tasks and responsibilities commensurate with the grade of the post including management of the Thomas Gray Centre or other locations as required.
- Undertake other tasks and responsibilities commensurate with the grade of the post including management of the Thomas Gray Centre or other locations as required.
Employment Type
Full Time
Key Skills
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