Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
Job Title: Accounts Payable Specialist
Job Summary:
The Primary responsibilities of the Accounts Payable Specialist include managing the A/P invoice flow through the office from incoming mail inputting invoices into A/P selecting invoices currently due for payment and final digital filing of invoices. Duties also include ensuring the invoices have been approved by the appropriate department matching receipt documents to invoices ensuring W9s are obtained for all vendors and managing the yearend 1099 process. The This position requires a large degree of attention to detail as we have payments issued from multiple companies.
Job Responsibilities:
- Processtheaccounts payable invoices by receiving verifying and coding invoices on a daily basis to ensure timely payment to vendors and to meet MonthClose deadlines
- Distributeinvoicesto department supervisorsorappropriate personnelforapproval
- Ensure invoices are approved and have necessary backup such as P.O. packing slip delivery confirmation and/or receipts
- Manage the main AP Inbox with all incoming emails and provide timely response
- Checkforextensionaccuracy/remitaddress and update address/delivery method when needed
- EnterinvoicesintoNetSuite and maintain the electronic accounts payable files
- Verify and investigate discrepancies if any by reconciling vendor accounts and monthly vendor statements
- Process employee reimbursements
- Set up monthly and quarterly recurring invoice payments in NetSuite
- Maintain the vendor master file ensuring all new vendors submit a W9 so that correct Tax ID and addresses and phone numbers for vendors are obtained
- Generate an Open A/P report for all entities which list all outstanding invoices to be reviewed by Controller to ensure payments are being processed timely
- Notify the Accounting Manager when the checks are ready to be printed
- Maintain vendor relations
- Manage the 1099 reporting for all entities
- Track all capital purchases and provide a report to Controller for any new additions
- Track all Prepaid expenses and create the amortization schedule within NetSuite
- Assist Accounting Manager and Controller with other functions as needed
Job Requirements:
- High School Diploma or Equivalent Required
- Minimum 3 years of similar Accounts Payable experience preferably in medical field
- Strong attention to detail
- Strong communication (verbal and written) and customer service skills
- Strong technical computer skills (including Microsoft Word Excel PowerPoint etc.
- Demonstrated organizational skills and ability to produce consistently accurate work
- Proficiency with NetSuite or similar ERP system
Required Experience:
Unclear Seniority
Employment Type
Full-Time
