Hematology fellowship program Manager and New Innovations Training Specialist
Hematology fellowship program Manager and New Innovations Training Specialist
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Job Description
POSITION SUMMARY:
This is a dual position that provides management training and development for the New Innovations Residency
Management Suite for all of the residency/fellowship training programs at the medical center and also manages
the daytoday educational department activities for the Hematology/Oncology Fellowship Training program.
The position will report to the Director of Graduate Medical Education the Designated Institutional Official
(DIO) and Program Director for the Hematology/Oncology Fellowship. The New Innovations Specialist
provides support as it relates to training and system operations and all administrative details for the New
Innovations Residency Management Software System for all ACGME accredited training programs as well as the
unaccredited training programs at St. Elizabeths Medical Center. This position will also manage the GME
portion of the Web page for all graduate medical education training programs. In addition in the other part of the
position the Hematology/Oncology Fellowship Manager must demonstrate initiative resourcefulness and
problem solving skills in applying a detailed knowledge of the responsibilities functions of the Division of
Hematology/Oncology Fellowship Training Program.
KEY RESPONSIBILITIES:
New Innovations Specialist Residency Management Suite:
Provides assistance to the DIO and Director of Graduate Medical Education on all training activities
related to the New Innovations Residency Management Software System. This includes all
administrative details i.e. preparing presentation maintaining training schedules create and running data
base reports completion certifications course completion tracking etc.
Maintains data for NI IRIS module to be submitted to SEMC reimbursement office for utilization in the
preparation of the Medicare Cost Report.
Maintains accuracy of demographic personnel resident performance rotation schedules placement of
residents curriculum assignments and all other system data (past present and future)
Answers questions of staff faculty and residents regarding any or all aspects of system capabilities and/or
problems relating to scheduling procedure logging evaluations monitoring of conference attendance
duty hours general personnel/demographic tracking etc.
Maintains data for ERAS system regarding New Innovations updates. Also provides training to
coordinators for ERAS Word Excel and Power point relating to interviews for residency applications for
training programs.
Liaison to New Innovations Residency Management Software vendor when necessary as it relates to the
St. Elizabeths Medical Center training programs in the system
Maintains GME Web page for all training programs
Hematology/Oncology Fellowship Manager Responsibilities:
Under the direction of the Program the manager oversees the daytoday operations of the training
program
Assists in recruitment evaluation and selection of new fellows. Coordinates and manages program
recruitment plan timeline guidelines and maintains ERAS (Electronic Residency Application
Database).
Understands the Accreditation Council for Graduate Medical Education (ACGME Common program and
specialty requirements. Fosters awareness and compliance with the regulations. Maintains ACGME
Web Ads database for the program.
Compiles and submit reports to ACGME American Board Specialty AMA and other professional
organizations as required.
Manages and coordinates ACGME accreditation site visit and selfstudy visits for the division. Coordinates and administers fellow inservice exams for both Oncology and Hematology. Creates and maintains fellow rotation schedules. Assists in developing of program affiliation agreements with participating training institution. Maintains files on current and past fellows Coordinates scheduling of educational conferences for the program. Maintain Annual GME Track (resident database and tracking system utilized for the collection and management of GME data Initiates and administers department house staff budget including projections and future needs for program Coordination and administration of departmental annual InService Training Exam Coordinates all fellowship recruitment efforts: Maintains external recruiting Web pages Must be proficient in ERAS (electronic residency application system) downloads and assess all applications Assist in application selection process Establishes and maintain data files for use in rank list for National Residency Matching Program (NRMP the MATCH) corresponds with candidates and those who are accepted into the training program Initiates and coordinates interview process for the department Coordinates Medical and PA Student activities in the department. Develops new policies in response to new or revised regulations issued by governing agencies or program director Act as Liaison with Chief Residents Plans and organizes departmental orientation for new house staff Provides administrative support to Fellowship Program Director Prepares agendas attend program related meetings and produce minutes for meetings Prepares all written correspondence reports etc. of the Fellowship Program Director Maintains Residency Program Directors CV updated at all times Attends annual Association for Program Directors Educational Meeting Maintains accurate files on all current and former house staff and process all credentialing documents on former house staff in an accurate and timely manner Maintains discretion relative to confidential and sensitive residency program issues Acts independently in handling daytoday operations of the program Coordinates scheduling of educational conferences for program Ensures timely and proper running of these educational sessions by notifying speakers and participants Disseminates information about regularly scheduled conferences Maintains and ensures compliance with CME accreditation and maintains records of attendance for all conferences
Plans and prepares annual program graduation dinner Performs other duties as assigned
REQUIRED KNOWLEDGE & SKILLS: (Examples: Ability to work independently and take initiative; Good judgment and problemsolving skills; Communication skills; Interpersonal and organizational skills; Level of confidentiality)
Excellent Communication Skills
Strong organizational skills problem solving and decisionmaking skills. Ability to provide excellent
written and verbal communication and interpersonal skills
Ability to function independently use direction and attention to detail
Excellent computer skills and database management
New Innovations training experience
EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:
I. Education: Bachelors Degree Preferred
II. Experience (Type & Length): Minimum of 10 years of New Innovations background training program or GME or
related field experience.
III. Certification/Licensure: N/A
IV. Software/Hardware: New Innovations and other GME data base experience (ERAS NRMP Freida etc)
Equal Opportunity Employer/Disabled/Veterans
Required Experience:
Manager
Employment Type
Full-Time
