Senior Administrative Assistant
Senior Administrative Assistant
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Job Description
Position Summary
This position is responsible for providing professional administrative support with all nonacademic processes and is expected to become wellacquainted with the Counseling Program and its three concentrations in order to provide assistance to faculty and prospective and current students. Additionally the position calls for researching prioritization and followup on multiple issues and concerns addressed to the Counseling Department. Candidate must be able to work independently and develop institutional knowledge to assist the Chair which is a rotating position.
Duties And Responsibilities
Operations: Oversee and coordinate the daytoday activities of the office to include implementation of effective operating policies procedures and systems; Research and prioritize incoming issues and determine an appropriate course of action referral and/or response; Maintain confidential files for the office; organize and archive necessary departmental school and university records and files; Become familiar with the Student Handbook and all other university policies and procedures; Supervise workstudy student(s); Department liaison: Provide assistance to faculty related to procedures for general operations between the Counseling Department and all other University departments; Answer routine telephone email and inperson inquiries and direct individuals to appropriate academic and business departments; Calendaring & paperwork: Develop and maintain a calendaring system and communicate semester and annual deadlines for department school university and accreditation; Prepare Travel Requests Vouchers Purchase Requisitions Checks Requests and other financial documents; Prepare Schedule Entry Forms and Schedule Change Forms; Follow textbook ordering process working with faculty and bookstore as necessary; Create and maintain progress files on students (application to graduation); Assist with preparation and tracking student documentation through the approval process with confirmation of completion; Data collection and processing Take minutes at committee meetings and maintain meeting documentation including a decisions log; Work with the appropriate offices to access data as needed for reports; Assist with gathering program data for departmental review outcomes assessment and accreditation; Maintain regular attendance; and Perform miscellaneous jobrelated duties as assigned.
Physical Demands
Repetitive hand motions and prolonged use of computer. Ability to see within normal parameters. Ability to hear within normal range. Must occasionally lift and/or move up for forty 40 pounds. Sitting for extended periods of time. Kneel bend and stoop.
Preferred Qualifications
Bachelors Degree. Experience in Higher Education.
This position is responsible for providing professional administrative support with all nonacademic processes and is expected to become wellacquainted with the Counseling Program and its three concentrations in order to provide assistance to faculty and prospective and current students. Additionally the position calls for researching prioritization and followup on multiple issues and concerns addressed to the Counseling Department. Candidate must be able to work independently and develop institutional knowledge to assist the Chair which is a rotating position.
Duties And Responsibilities
Operations: Oversee and coordinate the daytoday activities of the office to include implementation of effective operating policies procedures and systems; Research and prioritize incoming issues and determine an appropriate course of action referral and/or response; Maintain confidential files for the office; organize and archive necessary departmental school and university records and files; Become familiar with the Student Handbook and all other university policies and procedures; Supervise workstudy student(s); Department liaison: Provide assistance to faculty related to procedures for general operations between the Counseling Department and all other University departments; Answer routine telephone email and inperson inquiries and direct individuals to appropriate academic and business departments; Calendaring & paperwork: Develop and maintain a calendaring system and communicate semester and annual deadlines for department school university and accreditation; Prepare Travel Requests Vouchers Purchase Requisitions Checks Requests and other financial documents; Prepare Schedule Entry Forms and Schedule Change Forms; Follow textbook ordering process working with faculty and bookstore as necessary; Create and maintain progress files on students (application to graduation); Assist with preparation and tracking student documentation through the approval process with confirmation of completion; Data collection and processing Take minutes at committee meetings and maintain meeting documentation including a decisions log; Work with the appropriate offices to access data as needed for reports; Assist with gathering program data for departmental review outcomes assessment and accreditation; Maintain regular attendance; and Perform miscellaneous jobrelated duties as assigned.
Physical Demands
Repetitive hand motions and prolonged use of computer. Ability to see within normal parameters. Ability to hear within normal range. Must occasionally lift and/or move up for forty 40 pounds. Sitting for extended periods of time. Kneel bend and stoop.
Preferred Qualifications
Bachelors Degree. Experience in Higher Education.
Required Experience:
Senior IC
Employment Type
Full Time
Key Skills
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