Training Coordinator

According to Forbes the University of Oklahoma is one of the best places to work in the United States and one of the top employers in Oklahoma!We provide a positive culture health/wellbeing benefits meaningful and purposeful work flexible work hours a partial remote/hybrid option (upon training completion) and more than four weeks of paid leave each year.

The National Resource Center for Youth Services (NRCYS) at the University of Oklahoma (OU) has been improving the effectiveness of human services for over 50 years. NRCYS provides training and technical assistance to programs in Oklahoma and nationally. Specializing in training and consultation NRCYS is a leader in youth service philosophy best practices and youth engagement.

Position Summary

This position will coordinate logistical functions associated with planning preparing and delivering training and meetings for statewide and virtual events.

Duties

• Coordinate logistical needs for inperson and virtual events including scheduling events and trainers ordering/printing materials training material preparation and managing/monitoring registration (scheduling enrollments rosters waitlists etc.. Facilitate communication with OKDHS workers and trainers for live events.
• Maintain office inventory filing systems and records. Manage and monitor inventory storage and care of all training materials equipment and supplies for assigned events projects and programs.
• Communicate coordinate and collaborate regarding logistical processes with other NRCYS functional units contracted providers/vendors customers and relevant University departments to support the state and national initiatives of the NRCYS.
• Plan and attend internal and external meetings including but not limited to NRCYS Staff Meetings Contract/Project Meetings and University meetings as needed.
• Communicate and collaborate with internal and external customers and trainers through meetings telephone and email correspondence.
• Assist in gathering data preparing reports and processing invoices.
• Write reports professional correspondence and other projectrelated documents.
• Uphold safeguard and engage in activities to support the University mission NRCYS vision mission and values.

Required Education: Bachelors degree AND:

• 6 months of experience in early childhood elementary or professional programs.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the bachelors degree for a total of 54 months of related experience.

Skills:

• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Able to communicate well and build rapport quickly with students faculty and staff

Advertised Physical Requirements:

• Communicate effectively. Ability to engage in repetitive motions. Standard office environment.

Departmental Preferences:

Preferred Education & Experience

• Bachelors degree in a related field and 024 months of experience.
• Will accept 48 months of related experience instead of the bachelors degree.

Preferred Knowledge Skills & Proficiencies

• General office and customer service skills.
• Strong computer skills and working knowledge of Microsoft Office Suite (Outlook Excel and Word).
• Ability to schedule and facilitate virtual events using Zoom and Microsoft Teams.
• Strong working knowledge of Adobe Acrobat and managing PDFs.
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detailoriented for the accuracy of data and information.
• Must be able to multitask be organized and be selfmotivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.