Job Title: Executive Assistant to Senior Executive

Location: Ghana

About Company: Our client is a reputable familyowned conglomerates founded by Indian descent with operational footprint in Africa Asia and Europe specializing in the manufacturing and distribution of consumer durables plastics and chemicals and investments in real estates and hospitality sectors.

The Company is seeking a professional and highly organized Executive Assistant to manage the work travel and personal schedules of a Senior Executive to ensure the daily weekly and monthly itineraries are wellordered and time efficiently utilized.

The Executive Assistant will act as a channel of timely and accurate communication between the Senior Executives and other key executives of the Company. S/he will also be responsible for following up and or driving selected projects & initiatives and providing highlevel secretarial support to the Senior Executive by prioritizing and promptly responding to emails and phone calls preparing presentation slide decks and speeches and related duties.

Responsibilities:

• Manage and monitor Senior Executive s appointments calendar upcoming commitments and travel arrangements to ensure the senior manager s schedule is efficient and organized.
  
• Act as the primary point of contact for the Senior Executive: screening visitors telephone calls enquiries and requests handling such and escalating when appropriate.
  
• Proactive planning of the Senior Executive s schedule via effective Diary Management on behalf of the Senior Executive.
  
• Reply and review all forms of correspondence based on the instruction of or on behalf of the Senior Executive appropriately routing of correspondence drafting errorfree letters & documents memos and other communications on behalf of the Senior Executive.
  
• Maintain the accuracy confidentiality and quality of all forms of filing and database/information management as relevant to the Senior Executive.
  
• Assist the Senior Executive in preparing for meetings time by reading researching collating and analyzing needed information and data assisting with preparation of presentation materials ensure the Senior Executive is wellprepared and possesses the relevant information and documentation to guarantee the Senior Executive s optimal effectiveness at meetings.
  
• Set up and maintain Annual Calendar of meetings and events across the Business.
  
• Managing the practical and administrative requirements for organizational meetings as required including booking and preparation of appropriate internal or external venue(s) sourcing requisite furniture equipment refreshments and entertainment where appropriate
  
• Take accurate minutes at various meetings and disseminate Action Points and Minutes to meeting attendees.
  
• Respond to all emails in a timely manner (same day where possible) including monitoring of the Senior Executive s emails and responding where appropriate.
  
• Answer incoming phone calls or return any missed calls in a timely manner. Monitor Senior Executive s missed calls and action on behalf of the Senior Executive providing a brief to the Senior Executive where/when appropriate.
  
• Organize all travel logistics for the Senior Executive as required.
  
• Consistently represent the Office of the Senior Executive in a professional light to internal and external clients.
  
• Any other duties as may be assigned to the position.
  
  

Requirements

• Minimum of a Bachelor s Degree in any relevant discipline.
  
• Minimum of 3 years in a similar role in a dynamic fastpaced environment. Previous experience supporting a Senior Executive would be a plus.
  
• Attractive & welldressed.
  
• Excellent written and verbal communication skills
  
• Excellent interpersonal skills
  
• Strong Timemanagement skills
  
• Highly Organized
  
• Detail & Result Oriented
  
• Discrete and diplomatic with a strong ability to manage confidentiality.
  
• Very comfortable using various video conferencing tools and the typical tools of the MS Office.
  
• High Energy & Enthusiasm
  
• Strong communication and negotiation skills with a good ability to build relations with employees and vendors
  
• Passion to perform and excel
  
• High ownership & accountability
  
• People sensitivity with high emotional quotient
  
• Strategic and proactive; excellent critical thinking ability
  
• Strong influencing and Organizational skills with businessoriented thinking
  
  
  

Benefits