Officer III Cosec
Officer III Cosec
Posted on :
08-03-2025
Employer Active
1 Vacancy
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Job Description
Job Summary
- To coordinate and execute daytoday administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS) in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A under the guidance and supervision of the Senior members
- To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
- To handle various administration processes of simple and midcomplex clients and conduct all work in accordance with IQEQ India and IQEQ Group policies and procedures.
- To build develop and maintain partnerships with Operation teams in Luxembourg
Core Responsibilities
- Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS) in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A.
- Acts as a point of contact for daily operations on simple midcomplex clients
- Attend board and shareholders meetings
- Draft board minutes prepare board packs
- Review board minutes of more junior team members
- Prepare and review RCS RBO UBO and other related documents
- Prepare/review bank account opening forms
- Coordinate with the Lux FCS and Payment team on payments processing
- Conduct transaction monitoring on payments
- Conduct Compliance File Review (CFRs) of Client files
- Assists on client onboarding processes.
- Ensure prompt followup and timely of requests in good quality from the Lux FCS team
- To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team.
- Acquire knowledge to become specialists of their designated clients requirements and deliverables.
- Seeks knowledge and expertise for their own professional development.
- Minimize risk to IQEQ by following all procedures rules laws regulations and checklists.
Workflow Management
- Ensures timesheets are completed daily and accurately filed for all hours worked.
Systems
- Monitors and updates all deliverables via Navigator Flow in a timely manner as needed.
- Ensures filing of documents on Navigator Doc are completed accurately under the proper name convention and in a timely manner.
- Ensure that Antrance is properly updated in line with internal guidelines
- Understands and uses best practice on workflow platform/s.
Risks
- Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
- Acquires knowledge of risk factors and potential breach.
Key behaviours we expect to see
In addition to demonstrating our Group Values (Authentic Bold and Collaborative) the role holder will be expected to demonstrate the following:
- Balances Stakeholders Anticipating and balancing the needs of multiple stakeholders.
- Courage Stepping up to address difficult issues saying what needs to be said.
- Drives Results Consistently achieving results even under tough circumstances.
- Optimises Work Processes Knowing the most effective and efficient processes to get things done with a focus on continuous improvement.
- Collaborates Building partnerships and working collaboratively with others to meet shared objectives.
- Decision Quality Making good and timely decisions that keep the organisation moving forward.
Qualifications :
Qualifications and Experience Required for this Role
Essential
Education / professional qualifications
- Holds a bachelors degree in law or other similar degree or equivalent related paralegal qualification.
- 23 years in Corporate Company or Fiscal law
Background experience
- Conversant with corporate secretarial practices especially in the areas of Funds and SpecialPurpose Vehicles
- Private equity / real estate markets experience; knowledge of different Fund structures and vehicles.
Technical
- Actual work experience in the board governance and corporate secretarial functions including preparation of board materials attending/leading board meetings acting as company secretary drafting of complex minutes filings with regulatory bodies etc.
Computer / program knowledge
- Experience in email word processing Microsoft excel presentation and video conferencing applications such as Microsoft Office.
- Effective written and advance verbal communication skills.
Language
- Fluency in English is mandatory
Desired
- Experience working in Financial Services or Shared Services office environment.
- Experience working in a multinational office environment.
- Experience being a corporate secretary paralegal or other similar job in other jurisdictions.
- Being conversant with corporate secretarial practices especially in the areas of funds and specialpurpose vehicles is an advantage
- Language Fluency in French is an advantage
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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