Facility and Administrative Officer
Facility and Administrative Officer
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Job Description
- Monitor work schedules of support services staff drivers and logistics officer guiding and training to ensure efficient service delivery.
- Maintain accurate records and filing systems.
- Coordinate and manage office supplies and equipment.
- Provide CLevel business support to Executive Management as needed.
- Oversee the maintenance cleanliness and safety of the organizations facilities.
- Coordinate with external vendors and service providers for facility repairs maintenance and security systems.
- Conduct regular inspections to identify and address any facilityrelated issues or safety concerns.
- Ensure compliance with health and safety regulations and emergency preparedness protocols.
- Ensure compliance with health and safety regulations and maintain proper documentation.
- Conduct regular safety inspections and implement corrective actions as necessary.
- Coordinate emergency response procedures and conduct drills when required.
- Support in the preparation of weekly HSE schedules and presentations.
- Identify select and manage relationships with vendors and service providers for facilityrelated services.
- Manage relationships with vendors and service providers including negotiating contracts and ensuring service level agreements are met.
- Develop and implement efficient fleet management strategies and procedures.
- Ensure compliance with applicable laws regulations and safety standards related to fleet operations.
- Maintain accurate and uptodate records of vehicle inventory maintenance repairs and inspections.
Requirements
What we are looking for:
Education:
Bachelor s degree in Business Administration Office Management Facilities Management Logistics or a related field.
Additional certifications in Facility Management Procurement HSE or Fleet Management are an advantage.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and office management software is required.
Experience:
Minimum of 3 5 years experience in office administration facility management and executive support.
Handson experience in coordinating office supplies equipment procurement and facility maintenance to ensure seamless operations.
Experience providing Clevel business support to Executive Management including scheduling correspondence and confidential document handling.
Experience in monitoring and supervising support staff including drivers and logistics personnel to ensure efficient service delivery.
Strong ability to maintain accurate records filing systems and document control for compliance and organizational efficiency.
Experience in fleet management including vehicle inventory tracking maintenance coordination and ensuring regulatory compliance.
Employment Type
Full Time
