Supply Chain Planning Executive

Roles and responsibilities

• Execute Call off Agreement plan or Interim procurement plan as required or suggested by SC planner.
• Coordinate with Contracts and Procurement team for the execution of procurement plans and submit all relevant documents like Cover
• Letter/Memo/Scope of Work/Compliance Sheet/Clarifications/Tender
• Evaluation Check lists etc.
• Thorough knowledge on governmental By-Laws, accordingly, set up a fair and unbiased tendering process; develop systems, tools, scorecards, and processes to evaluate bids.
• Liaise with Technical Evaluation Committee members and provide input to the technical team with regards to tenderer's compliance with tender requirements and comments on irregularities, omissions, clarifications, and qualifications.
• Thorough understanding of “Unit of Measurement” or UOM conversion to perform the technical / commercial evaluations.
• Coordinate with Subject Matter Experts/Operations team for the Clinical
• Evaluation of items and update the final report with evaluation findings.
• Prepare the final evaluation report based on tender evaluation criteria for the approval of committee members with proper justification.
• Liaise with Commercial Evaluation Committee members and prepare evaluation report in lieu of the actual budget.
• Formulate summary reports and other confidential documents for the management approval and perform vendor scoring in Oracle Sourcing module.
• Perform scoring of suppliers based on the technical and commercial evaluation finding in Oracle.
• Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
• Support the Contracts & Procurement department in reviewing the draft contracts for all the logistics department related tenders.
• Coordinate with Subject Matter Experts for any new item procurement requests from health centres.
• Monitor all daily system transactions to make sure that they are in line with the agreed policies.
• Responsible to prepare & maintain dashboards for non-HMC suppliers, RFQ/Tender tracking sheets to monitor the status from procurement initiation to its completion.
• Ensure all the tracking tools are accurate, up to date & accessible to all team members.
• Responsible to maintain procurement tracking sheets for SCM owned consumables (approximately 3000) and supplier lead time for the SCM planner.
• Provide periodic reports and requested information such as consumption reports for health centres, Open PRs, Open POs etc. to operations.
• Support different stakeholders for Annual stock count in PHCC stores and Central Warehouse.
• Prepare the departmental KPIs on a periodic basis.

Desired candidate profile

• Bachelor’s degree in business administration, logistics, finance, or any equivalent professional discipline.
• Minimum 8 years of supply chain management experience, of which 4 years of similar experience in inventory, purchase, sourcing, and contract management, operational experience is required within the government sector in healthcare entities in Qatar.
• The consultant is expected to have minimum of 4 years of hands-on Oracle ERP & basic knowledge of WMS.
• Mandatory Microsoft Excel skills for reporting & analysing.
• The incumbent should understand the end-to-end SCM business processes and be able to handle the operations daily.
• Procurement & Project Management skills.
• Trouble Shooting, Analytical & Problem-Solving skills.
• Hands on Experience in Oracle Inventory and Sourcing module; WMS system.
• Mandatory English reading, writing and communication skill.