Data Entry Clerk

Roles and responsibilities

• Maintain the database for Non-HMC PR/PO summary.
• Raise HMC PRs in Oracle according to the details provided by the
• planner.
• Scan delivery documents such as delivery notes, LPOs, and other
• documents for each delivery.
• Assist the Logistics and Supply Chain Team with daily transactions,
• such as deliveries, backorders, and item creation.
• Ship out outbound transactions through the ERP system.
• Assess and resolve issues related to excess quantities, duplicate
• orders (item code and description), and discontinued items.
• Perform logical transaction data entry in Oracle as per the
• SCM/Logistics team's request.
• Update sub-inventory, quantity, and lot expiry information for items.
• Submit requests for backordered items.
• Update the master list to avoid item duplication.
• Track orders and create new orders as required.
• Escalate order creation issues and report them to the Logistics
• Management Supervisor.
• Assist the team with inbound and outbound reconciliation.
• Ensure all outbound transactions in Oracle are completed without
• any pending items.
• Coordinate activities with the Logistics Team to ensure timely
• approval of requisitions.
• Share expired item details and P.O. details daily as per storekeepers’
• requests.
• Enter data into the database.
• Record and maintain all inbound and outbound records in the
• system.
• Participate in yearly stock counting at the Health Center and Central
• Warehouse and report any discrepancies to the SCM/Logistics team.
• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records using effective filing systems.
• Support the Warehouse Store in daily activities such as inbound and
• outbound inspections.

Desired candidate profile

• Diploma or bachelor’s degree in business administration, logistics, finance, or similar discipline.
• Minimum 6 years of similar experience within the government sector in healthcare entities in Qatar.
• The consultant is expected to have hands on experience of Oracle ERP & basic knowledge of WMS.
• Mandatory Excel skills for reporting & analysing
• The incumbent should understand the end-to-end logistics business
• processes and be able to handle the operations daily.
• Inventory/ Logistics
• Warehouse & Store Management Skills
• Trouble Shooting, Problem Solving skills.
• Communication and Organizing skills.
• Presentation and Microsoft Excel skills.
• Experience in Oracle Inventory module.
• Mandatory English reading, writing, and communication skills.