Executive Assistant Part-Time

About NEXGEN

NEXGEN Asset Management is the industryleading asset management software that combines a robust computer maintenance management system with advanced asset management planning tools. Based on over 25 years of practical asset management program and software implementation experiences NEXGEN Asset Management is a webbased software developed specifically to support a comprehensive asset management program.

Position Overview

NEXGEN is seeking an organized proactive and detailoriented Executive Assistant to help keep our operations running smoothly. This contract parttime role is perfect for someone who thrives in a dynamic environment enjoys wearing multiple hats and is excited to support both leadership and operations of a fastgrowing software company.

This role can be done remotely within the U.S. or from our headquarters in Sacramento CA.

What Youll Do:

• Executive & Leadership Team Support: Provide administrative support to the CEO and leadership team including coordinating meetings taking meeting notes and assisting with a variety of administrative tasks.
• Payroll & HR Support: Manage payroll reports timesheets and assist with HR & benefits administration.
• Onboarding Support: Ensure a seamless experience for new employees by coordinating the HR aspects of our onboarding process.
• Finance & Operations: Assist with accounts receivable/payable (AR/AP) certificates of insurance and quarterly tax filings.
• CrossTeam Coordination: Act as a liaison between teams to ensure smooth communication and workflow.
• Office Management: Oversee office supply orders.
• Security & Compliance: Manage monthly security tracking and reporting to keep operations secure and compliant.
• Team Building: Organize virtual and inperson teambuilding events to support a healthy company culture.

Requirements:

• Bachelors degree in Business Administration Communications or other relevant field.
• 4 years of professional work experience.
• 2 year of prior experience as an Executive Assistant or Administrative Assistant.
• Highly organized with excellent attention to detail.
• Strong communicator who can coordinate across teams effectively.
• Proactive and resourceful—able to anticipate needs before they arise.
• Comfortable handling confidential information with discretion.
• Techsavvy with experience using Microsoft Office.
• Candidates who do not meet all the above requirements but still feel they would be a great fit for the role are encouraged to apply.

Location: Remote or at our HQ in Sacramento CA

Hours: Parttime approximately 15 hours per week

Salary: $3035 per hour dependent upon experience

Role Type: Contract (1099)

Why NEXGEN
Were an innovative forwardthinking tech company that values collaboration efficiency and adaptability. In this role youll be a key part of ensuring our internal operations run smoothly supporting a leadership team thats shaping the future of work.

NEXGEN Core Values

Courage Do the right thing & do not be afraid of taking smart risks

• Be bold and make intelligent decision
• Take initiative even when faced with adversity

Innovation Promote innovation & continuous improvement

• Approach work with intellectual curiosity
• Follow best practices of the industry

Respect Treat others with respect & professionalism

• Be honest open and forthright
• Approach the organization clients and team with integrity

Proactive Anticipate & take the initiative to achieve results

• Be aware of situation and environment
• Anticipate needs and take initiative to address

Results Deliver exceptional results

• Hold yourself accountable to deliverables and deadlines
• Strive for excellence

Community Build a community of coworkers and clients

• Familydriven culture of teamwork
• Connect on a personal level with team and clients

NEXGEN is an equal opportunity employer. We celebrate diversity and are committed to

creating an inclusive environment for all employees.