Procurement Officer

Roles and responsibilities

Responsible for Procurement activities for assigned vessels and division within the group organizations.

• Handle fleet requisitions, RFQ, process PO’s, monitor delivery, and update relevant stakeholders.
• Identifies, evaluates & approves suppliers. Monitors performance of suppliers to ensure continued cost-effective quality service / material
  

provision.

• Ensure requisitions from supervisors and managers for goods or services are received, processed, and controlled in a timely manner.
• Analyze quotations received for materials & services to ensure compliance with actual requirements and prepare quote comparison with
  

recommendation for approvals.

• Ensure timely follow-up and delivery of the items and related logistics.
• Conducts overseas purchasing with special attention including timely follow-up of the goods ordered, all related logistics movements,
  

customs clearance and delivery to the stores or vessels as applicable.

• Assist line manager to identify regular procured goods/ & services for frame agreements, introduce suppliers and implement frame
  

agreement.

• Develop new suppliers to save cost and improve quality.
• Identify vendors that can be potentially developed into strategic sourcing partners.
• Develop and maintain supplier prequalification lists and prepare new supplier accounts once approved by all stake holders.
• Analyse vendor performance data regularly, communicate and advise POML management best course of action in order to maintain strategy
  

and vision for sourcing strategies

• Establish and maintain strong relationships with key suppliers to ensure the delivery of quality goods and services.
• Assist line manager in any other procurement related tasks as needed.
• Assist finance to resolve any discrepancy related to supplier invoice processing.
• Review and action on Open Requisitions and PO reports to comply with the departmental KPIs.

Desired candidate profile

Supplier Management and Vendor Relations
Vendor Selection and Evaluation: Identify, evaluate, and select suppliers based on factors like price, quality, reliability, and delivery timelines. Conduct periodic reviews of vendor performance.
Building Relationships: Maintain strong working relationships with suppliers and vendors to negotiate favorable terms and ensure continuous supply of materials.
Supplier Negotiations: Negotiate pricing, contract terms, and delivery schedules to secure the best value for the company while maintaining long-term relationships with suppliers.
. Procurement Planning and Strategy
Demand Forecasting: Collaborate with internal departments (e.g., production, operations, and finance) to understand material requirements and forecast demand accurately.
Procurement Planning: Develop procurement plans based on inventory levels, production schedules, and business requirements to ensure timely procurement of goods and services.
Market Research: Research market trends, new suppliers, and industry best practices to ensure procurement processes remain competitive and efficient.
Purchasing and Order Management
Purchase Order Creation: Prepare and process purchase orders for the goods or services required by the organization, ensuring accuracy in terms of quantity, price, and specifications.
Order Tracking and Coordination: Track the progress of orders, monitor delivery schedules, and ensure products arrive on time and meet quality standards.
Inventory Management: Monitor stock levels and work with warehouse or inventory managers to ensure adequate levels of raw materials or products are maintained to avoid shortages or excess stock.