Sourcing Specialist, TBS Procurement Solutions TBS

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Please note that this job requires Native-level Japanese speaking writing and reading Skills.

タケダの紹介

タケダは世界中の人々の健康と輝かしい未来に貢献することを企業の存在意義パーパスとしていますそして目指す未来を共有しながら一人ひとりが自分の可能性を引き出しお互いの個性を認め合う多様性にあふれた先進的な組織作りに取り組んでいます私たちと一緒に世界中の人々のいのちに貢献しさらなる成長と活躍を目指しませんか

タケダはグローバルな研究開発型のバイオ医薬品のリーディングカンパニーです従業員は創業時から受け継いできたタケダの価値観であるタケダイズム誠実公正正直不屈を道しるべとしながら患者さんに寄り添いPatient人々と信頼関係を築きTrust社会的評価を向上させReputation持続可能な事業を発展させるBusinessを日々の行動指針としています

Better Health for People Brighter Future for the World is the purpose of a company. We aim to create a diverse and inclusive organization where people can thrive grow and realize their own potential while enabling our purpose. We continue to innovate and drive changes that will transform the lives of patients. Were looking for like-minded professionals to join us.

Takeda is a global values-based R&D-driven biopharmaceutical leader. We are guided by our values of Takeda-ism which has been passed down since the companys founding. Takeda-ism incorporates Integrity Fairness Honesty and Perseverance with Integrity at the core. They are brought to life through actions based on Patient-Trust-Reputation-Business in this order.

OBJECTIVES
Takeda Business Solutions (TBS) is a key business partner for Takeda creating an exceptional experience where you feel supported and confident in our solutions. We harness the power of data and digital to optimize end-to-end processes across Finance Procurement and HR.

Aligned with the Global Data Digital and Technology organizations ambition to transform Takeda into a leading digital biopharmaceutical company TBS is a driver of the latest technology and next generation capabilities in artificial intelligence robotics automation and analytics while being agile at scale. With a clear line of sight to the patient we create seamless experiences that free up our partners and colleagues time to focus on our purpose better health for people brighter future for the world.
This role supports the Procurement Managers in the execution of sourcing activities to identify qualified suppliers who can meet Takedas operational and quality requirements at the most logical price. This role is focused on the end-to-end sourcing activities from the invitation of potential suppliers to participate in online RFx activities to the final award for the most suitable suppliers.
Engagement with stakeholders on related activities such as facilitation of vendor data management (for RFx/event readiness such as updating suppliers information & supplier cleansing) establishment of e-catalogs by coordinating with Procurement stakeholders and continuous improvements on the sourcing operations form part of this role.
This role is expected to support projects from the commercial offices and manufacturing plants in the Asia including Oceania and Japan.
Key objectives include:
Ensure appropriate supplier due diligence checks are performed at the supplier enablement stage as part of the pre-qualification process.
SPOC for (new) suppliers in the operational and technical onboarding process.
Manage progress of supplier onboarding /off-boarding process within agreed timelines.
Engage and coordinate tasks with other TBS procurement solutions teams to ensure efficiency and quality of support in supplier onboarding / enablement activities.
Raise issues related to non-compliance to procurement and supplier management guidelines.

ACCOUNTABILITIES
Key accountabilities include but are not limited to:

1. Sourcing & Supplier Enablement
a) Closely support and collaborate with the Strategic Procurement Managers to execute the end-to-end sourcing activities on demand.
b) Ensure the enablement of invited suppliers for online RFx events participation and eventual award.
c) Administer and host online RFx events (sourcing auctions etc) for identified sourcing projects.
d) Ensuring the prepared price/proposal recommendations to the strategic sourcing managers are in order and within the stipulated SLAs.
e) Lead cross-functional teams across different international Takeda entities to deliver global TBS initiatives.

2. Procure-to-Pay (P2P)
a) Provide guidance to Global Procurement & Business Users on the appropriate buying channels to setup.
b) Lead cross-functional teams across different international Takeda entities to optimize & harmonize current end to end procurement processes.
c) Change management and guidance to internal business stakeholders on procurement process changes.

3. Supplier Management
a) Ensure governance and roadmap development for different Takeda regions.
b) Lead and coordinate onboarding tasks performed via/by other TBS Procurement Solutions teams from different regions to maintain overview and control.
c) Conduct periodic review on the accuracy of supplier information as part of the suppliers offboarding / deactivation.
d) Ensure supplier offboarding is complete with supplier business user system access disabled from further transaction.

EDUCATION BEHAVIOURAL COMPETENCIES AND SKILLS

Experience
a) Familiarity with sourcing and procurement procedures with at least 3 years of experience in procurement sourcing.
b) Prior international experience in the conduct of online tenders and auctions.
c) Experience in process optimization & continuous improvements is a plus.
d) Experience leveraging AI-enabled tools (e.g. generative AI) to improve efficiency and quality (e.g. data analysis documentation and communications) is a plus in compliance with company policies.

Education / Qualifications
a) Bachelors degree in engineering or finance/business or supply chain.
b) Experience in working within an international/global remit across different cultures.

System / Software Competencies
a) Prior operating experience with procurement platforms (SAP Ariba SAP Ariba SCC modules and Archlet or Coupa).
b) Advance proficiency in using Microsoft Office software.
c) Proficiency in automation tools (such as Power Automate) is a plus.

Language Competencies
a) Exceptional command of Japanese both spoken and written.
b) Strong interpersonal (written and oral) communication skills in English.
c) Language competencies in another Asian language is a plus.

Behavioral Competencies/Skills
a) Strong data analytical skills and has proven quantitative abilities (e.g. cost modelling price analysis).
b) Strong communication skills with the ability to manage internal and external stakeholders (including suppliers) and drive timely actions/decisions.
c) Excellent project and time-management organizational and collaboration skills.
d) A process and system-oriented person with keen interests in technology and an eye for details.
e) Eager learner with a mind for continuous improvements.
f) Possess knowledge on local market conditions and regulatory requirement.

TRAVEL REQUIREMENTS
Some limited travel may be required

タケダのDEI

Better Health Brighter Future

Takeda Compensation and Benefits Summary:

• Allowances: Commutation Housing Overtime Work etc.

• Salary Increase: Annually Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30 Production Sites (Osaka/ Yamaguchi) 8:00-16:45 (Narita) 8:30-17:15 Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays Sundays National Holidays May Day Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave Special Paid Leave Sick Leave Family Support Leave Maternity Leave Childcare Leave Family Nursing Leave.

• Flexible Work Styles: Flextime Telework

• Benefits: Social Insurance Retirement and Corporate Pension Employee Stock Ownership Program etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the companys discretion.

• It is possible the department and workplace may change at the companys discretion.