HR & Admin Coordinator

Location: Japan Omiya Station area / Nishikawaguchi area
Salary: JPY /month
Employment Type: Full-time
Reporting to: HR & Admin Manager

About the Role

We are looking for an experienced HR & Admin Coordinator to support daily HR operations and office administration in Japan. The ideal candidate has hands-on experience with Japanese HR practices labor regulations social insurance visa procedures and administrative operations.

Key Responsibilities

• Manage employee onboarding and offboarding employment contracts and personnel records.
• Support payroll social insurance tax-related procedures and employee benefits administration.
• Handle visa applications status of residence procedures and renewals for foreign employees.
• Manage daily office administration including communication with serviced/shared office providers office supplies purchasing vendor management and payment processing.
• Support employee relations employee activities and daily administrative requests.
• Liaise with government authorities and external service providers to ensure compliance with Japanese labor regulations and company policies.
• Handle other HR and administrative tasks assigned by the HR & Admin Manager.

Requirements

• Japanese national or Japan Permanent Resident (PR) holder.
• Fluent in Japanese and Chinese; English proficiency is a strong plus.
• 23 years of experience in HR personnel administration or office administration in Japan.
• Good knowledge of Japanese labor regulations social insurance and visa procedures is preferred.
• Familiar with the process of visa applications renewal and status of residence procedures for foreign employees.
• Detail-oriented responsible organized and able to handle confidential HR information appropriately.
• Strong communication coordination and problem-solving skills.
• Able to work independently and coordinate effectively with employees government authorities and external service providers.

Why Join Us

• Competitive salary: JPY 420K480K/month
• International working environment
• Opportunity to take ownership of HR & administrative operations in Japan
• Direct exposure to Japanese labor visa and employee management processes

Apply now if you have solid HR/Admin experience in Japan and are looking for an international working environment.