Finance & Administration Coordinator

Job Title

Job Description Summary

Job Description

About the Role:

• Support delivery of Maintenance Services through accurate finance procurement administrative and reporting support aligned to client SLA and KPI requirements.
• Provide parts purchasing and invoice support for maintenance-related activities including purchase request tracking supplier documentation invoice checks and approval follow-up.
• Coordinate with site leadership Plant Supervisors Office Engineers Plant Operators and third-party vendors to support maintenance scheduling vendor attendance service documentation and administrative close-out of work activities.
• Assist with reports covering services performed maintenance activities completed vendor activity open actions procurement status invoice matters and other service-related updates required by the client or account leadership.
• Maintain accurate records for work orders purchase orders invoices vendor documents maintenance reports inspection records and other site documentation within designated systems and shared repositories.
• Support CMMS and reporting activities by updating administrative fields tracking work order status collating completed work evidence and ensuring records are complete and available for review.
• Monitor and track maintenance-related spend invoice status procurement requests vendor submissions and supporting documentation escalating delays discrepancies or exceptions as needed.
• Assist with data collation for maintenance analysis benchmarking workload tracking PM compliance SLA/KPI reporting and governance meetings.
• Support the development and maintenance of administrative procedures for work requests reporting notifications workload tracking document control purchasing invoicing and vendor coordination.
• Ensure finance procurement administrative and reporting activities comply with client policies Cushman & Wakefield procedures safety requirements document retention standards and applicable regulations.
• Provide clear and timely communication to the Project Lead site team vendors and client representatives on procurement status invoice issues reporting deadlines documentation gaps risks and required follow-up actions.

About You:

• 2 years of relevant experience in finance administration procurement support facilities administration contract administration or operational reporting.
• Experience supporting purchase orders invoices vendor coordination maintenance reporting or administrative governance in a data center facilities management engineering or mission-critical environment is preferred.
• Strong finance administration procurement support invoice tracking and document control skills.
• Good understanding of facilities maintenance administration vendor coordination purchase-to-pay processes and operational reporting requirements.
• Strong organizational follow-up and workload tracking skills with the ability to manage multiple priorities and deadlines.
• Good communication and stakeholder coordination skills across account leadership site operations teams client representatives suppliers and vendors.
• Proficiency inMicrosoft Office especiallyExceland reporting templates.
• Familiarity withCMMS procurement platforms invoice systems BI or reporting dashboards and document control processes is advantageous.
• Strong attention to detail data accuracy confidentiality compliance awareness and adherence to client and Cushman & Wakefield procedures.
• Relevant diploma certificate or degree inFinance Accounting Business Administration Facilities Management or a related discipline.
• Industry-recognized professional training or qualifications in finance administration procurement facilities management or the data center industry would be an advantage.