Field Team Assistant

Summary

Job Description

Key Responsibilities

1. Field Team Operations & Administrative Support (50%):

• Provide extensive administrative support to the Field Team including document copying ordering/procurement logistical arrangements and simple document creation.

• Assist the field team with arranging customer dinners booking/renting and setting up meeting rooms and purchasing necessary equipment to ensure smooth operations.

• Facilitate smooth communication and workflow between the Field Team APAC regional leadership and headquarters in the US.

2. Support for Country Manager (40%):

• Manage complex and dynamic calendars scheduling internal and external meetings prioritizing commitments and optimizing time management.

• Handle related administrative tasks and ensure smooth day-to-day operations for the executive.

3. Support for Executive Visitor (10%):

• Provide comprehensive support and exemplary hospitality for visiting global executives traveling to Japan.

• Coordinate travel arrangements accommodations and detailed itineraries during their stay.

Relationship & Stakeholder Management:

• Build and maintain positive relationships with key internal stakeholders and external partners.

• Handle confidential and sensitive information with the highest level of integrity.

Qualifications & Experience

Essential:

• Highly Flexible & Adaptable): A proactive problem-solver who can flexibly respond to varying tasks anticipate needs and work independently.

• Language Skills: Proficiency in reading and writing in both English and Japanese.

• Experience in an assistant administrative or field support role in a multinational environment.

• Exceptional mastery of Google Workspace (Google Docs Google Sheets etc.) and collaboration tools (e.g. Slack Zoom Teams).

• Superior organizational time-management and multi-tasking skills with impeccable attention to detail.

• Deep understanding of Japanese business etiquette and professional protocol.

Desirable:

• Experience in the enterprise software (SaaS) industry.

About Guidewire

Guidewire is the platform P&C insurers trust to engage innovate and grow efficiently. We combine digital core analytics and AI to deliver our platform as a cloud service. More than 540 insurers in 40 countries from new ventures to the largest and most complex in the world run on Guidewire.

As a partner to our customers we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600 successful projects supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration localization and innovation.

For more information please visit and follow us on Twitter: @GuidewirePandC.

Guidewire Software Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace and believe that a diversity of perspectives abilities and cultures is a key to our success. Qualified applicants will receive consideration without regard to race color ancestry religion sex national origin citizenship marital status age sexual orientation gender identity gender expression veteran status or disability. All offers are contingent upon passing a criminal history and other background checks where its applicable to the position.