Site Administrative Assistant

Synthomer is a leading supplier of high-performance highly specialised polymers and ingredients that play vital roles in key sectors such as coatings construction adhesives and health and protection growing markets that serve billions of end users worldwide. Headquartered in London UK and publicly listed there since 1971 we employ c.3900 employees across our 5 innovation centres of excellence and more than 29 manufacturing sites across Europe North America and Asia. Around 20% of our sales volumes are from new and patent protected products.

At our innovation centres of excellence in the UK Germany China Malaysia and Ohio USA we collaborate closely with our customers to develop new products and enhance existing ones tailored to their needs with an increasing range of sustainability benefits. Since 2021 we have been proud holders of the London Stock Exchange Green Economy Mark which recognises green technology businesses making a significant contribution to a more sustainable low-carbon economy.

Located within one of the most strategic industrial hubs in the Filago (BG) area Synthomer S.r.l. specializes in the production of synthetic latexes in aqueous emulsion (NBR and SBR). These materials are the foundation of countless applicationsfrom paper to carpets from rugs to non-woven fabrics and adhesive tapes disposable and reusable gloves.

What truly sets us apart is our strong commitment to building a safer healthier and more sustainable future. For us protecting the environment health and workplace safety (SHE) isnt an added value: its a core part of how we do business.

Every day we strive to reduce our environmental impact minimize the use of natural resources and eliminate any potential risks for those who work with us or use our products.

We believe in continuous improvement in the power of ideas and in the value of collaboration among diverse individuals. Thats why we are committed to fostering an inclusive dynamic and inspiring environment where every talentregardless of gender age or backgroundcan grow and thrive.

In line with our company culture we have implemented second-level agreements that support employee well-being and promote a healthy work-life balance.

We are proud of our certifications UNI EN ISO 45001 EMAS and WHP which reflect our concrete commitment to quality environmental responsibility and workplace safety.

If youre looking for a place where your skills can make a difference and your ambitions can truly take shape you might be the right fit for our team.

This position is open to all qualified individuals regardless of gender age sexual orientation gender identity nationality ethnic origin religious belief disability or any other characteristic protected by law.

Candidates with disabilities interested in this position are encouraged to contact the HR department to receive any necessary information in an accessible format and to request reasonable accommodations for interviews or any stage of the selection process.

Purpose of the Job

Perform a wide range of administrative and clerical tasks provide support to managers and supervisors assisting in daily office needs and managing companys general administrative activities.

Main Accountabilities

• Provide administrative support to ensure efficient and smooth day-to-day operation of the Site; organize and schedule appointments; plan meetings and take detailed minutes; answer screen and transfer inbound phone calls; write and distribute emails (certified emails included) correspondence memos letters faxes and forms; write and translate letters news and communications; open sort and distribute incoming correspondence; check and reconcile employees expense reports; manage residual company payments; manage mandatory surveys (ISTAT); manage administrative archive; support the Site in preparing managing and filing training registers; statutory activities support to site manager
• Act as the point of contact for internal and external clients; receive and direct visitors providing them general support; provide information by answering questions and requests
• Support SLT by performing tasks related to organization strong communication and CSR
• Make travel arrangements for senior staff such as booking flights cars and hotel or restaurant reservations
• Ensure operation of equipment by completing preventive maintenance requirements calling for repairs maintaining equipment inventories and evaluating new equipment and techniques; maintain office supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies
• Raise purchase requisitions for site related/general services purchases
• Organise company events
• Manage local insurances

Work contract: permanent part time (horizontal distribution) 60% corresponding to 24 hours per week scheduled in the morning.

Requirements & Knowledge and skills

Previous experience as a Site Administrative Assistant or in a similar role will be considered a strong asset.

Proficiency in MS Office applications such as Excel Word and Outlook.

Attention to detail and problem-solving mindset

Ability to work independently as well as collaboratively within a team.

Have a flexible and adaptable attitude.

Fluent Italian at least C1 level.

Fluent English at least B2 level.

Benefits

Annual company bonus

Subsidised canteen

Free parking

WHP (Workplaces Health Promotion) project

Employee Assistance Programme

Minimum Gross Annual Salary (RAL) and minimum job level

Minimum gross annual salary of 30.12838 (Full Time) with a minimum job grade of E2 under the applicable National Collective Labour Agreement (CCNL).

Positioning within the salary range will be determined based on objective and neutral criteria including relevant professional experience technical specialist and soft skills as well as the level of operational autonomy and responsibility the individual can assume from the start of employment in accordance with the companys job grading framework and internal pay equity principles.

CLA

CCNL per gli addetti allindustria chimica

Global Benefits Overview

• Competitive market-aligned compensation

• Discretionary global bonus scheme

• Discretionary Long-Term Incentive Plan (LTIP) for senior positions

• Company car or car allowance varies by region and role

• Healthcare tailored to regional locations

• Parental leave and family support maternity paternity adoption (aligned with regional policies)

• Working options flexibility where it matters based on role and business needs

• Learning & development opportunities training online platforms buddy/mentorship programs Internal Synthomer University with L&D offers

• Wellbeing support employee assistance program (EAP) mental health resources wellbeing initiatives

• Retirement / pension contributions plans vary by country

• Culture of Inclusion where everyone can thrive

• Performance culture global reward & recognition programmes